Program and Operations Assistant

Summary

Join the Sierra Club as a Program and Operations Assistant and provide comprehensive administrative and operational support to the Campaign Strategy Department. This remote or office-based role involves executive support for senior leadership, campaign finance and operations support, project management collaboration, and information management. You will manage schedules, travel arrangements, expenses, and budgets, while ensuring compliance with organizational policies. The position requires strong organizational skills, excellent communication, and a solutions-oriented approach. Occasional overtime and travel may be required. The Sierra Club offers a competitive salary and benefits package.

Requirements

• Have two to three years of demonstrated experience providing administrative or executive support to senior leadership in organizations
• Be comfortable and successful in a fast-paced, dynamic environment
• Have demonstrated the ability to handle confidential matters, including those pertaining to personnel and budget decisions, with appropriate care, diplomacy, and integrity
• Successfully manage competing priorities, and stay on track independently to meet deadlines
• Have excellent organizational skills and attention to detail
• Interact cooperatively and effectively with a wide range of constituents including staff, volunteers, and external partners, and demonstrate exceptional professionalism
• Be comfortable using Google Suite and Microsoft Office tools
• Bring a solutions-oriented approach to your work, and regularly take initiative to solve problems
• Creatively solve problems, and proactively ask for help from your colleagues
• Be committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility
• Easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate
• See mistakes as opportunities for growth; problems as catalysts for solutions, and inspire others along the journey
• Carry a constructive approach, can-do attitude, a sense of humor, and authentic kindness wherever you go

Responsibilities

• Provide exceptional, detail-oriented administrative support to the Chief Program Officer and assigned Campaign Strategy senior leadership
• Demonstrate professionalism and discretion managing sensitive or confidential information, including handling information related to personnel actions, union bargaining minutes, grievance information, and budgeting
• Successfully operate in a fast-paced and dynamic work environment, working collaboratively to ensure administrative needs are adequately met and problem-solves, as needed
• Maintain robust and complex schedules, manage meeting arrangements, arrange travel, assist with hiring processes, and support timekeeping and expense submissions
• Make strategic prioritization decisions and exercise sound judgment when faced with competing requests
• Track outstanding tasks and projects for senior leadership, including urgent and high priority requests
• Support campaign leadership to ensure clear and effective budget management and implementation for assigned Campaign Strategy portfolio
• Perform a broad range of operational functions including processing and tracking campaign expenses, reimbursements, invoices, external re-grants, contract agreements, and Chapter-National agreements for assigned Campaign Strategy portfolio
• Apply Sierra Club’s standard operating procedures to individualized needs of individuals, teams, and departments
• Act as a liaison between the campaigns and Operations and Finance Departments, supporting staff to navigate operational policies, procedures, and deadlines, and roll out organizational policy changes to campaign staff
• Ensure vendors and other third parties follow Sierra Club established policies, procedures and contracting requirements
• Support the planning and execution of in-person and virtual departmental events and meetings, including volunteer fly-ins and mobilizations, in compliance with relevant organizational policies
• Collaborate on Campaign Strategy project management efforts in with Campaign leadership to strengthen campaign and cross-departmental cohesiveness, efficiency, and advancement of campaign goals, either assigned by leadership or independently identified
• Support campaign hiring processes with campaign directors, and support onboarding and orientation for new staff
• Support tracking of organizational and departmental planning and reporting needs
• Organize and manage Campaign Strategy information and resources for assigned portfolio including organizational charts, staff directories, google groups, listservs, and shared drives, and maintain records
• Plan and run webinars in partnership with campaign leadership
• Develop, plan, and distribute departmental communications on behalf of campaign leadership
• Demonstrate exceptional professionalism while interfacing with colleagues and external stakeholders

Preferred Qualifications

• Have experience successfully planning and running virtual and in-person meetings and events, including logistical planning, budget tracking, and collaborating with a larger planning team
• Have demonstrated success leading projects that require cross-functional collaboration inside organizations, campaigns, or teams
• Proactively make recommendations to improve systems and workflow

Benefits

• Medical, dental, and vision coverage
• A retirement savings 401(k) plan
• $65,000 - $68,000 a year