Program Associate

Summary

Join U.S. Energy Foundation as a Program Associate and contribute to a clean and equitable energy future. This role involves supporting the Local Power and Southeast Programs, managing grants and contracts, and collaborating with various teams and partners. Responsibilities include grantmaking, internal and external coordination, and contributing to team building. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. The position offers a competitive salary, comprehensive benefits, and the opportunity to work remotely from anywhere in the U.S. The position is full-time and requires occasional travel.

Requirements

• Highly organized with keen attention to detail
• Excellent communications skills: written, verbal, and digital
• Proficient at handling multiple demands: experience supporting multiple priorities and juggling a variety of tasks for one or more individuals in a team environment
• Demonstrated knowledge and experience in customer service and administration, thriving in a fast-paced work environment, and prioritizing competing obligations
• Interest in one or more of the following areas: the philanthropic sector, the nonprofit sector, issue campaigns, public policy, or strategic communications
• Internet savvy, including digital and social media, online survey tools, etc
• Technical skills: intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets, and the Box platform
• Ability to travel one to two times a year for three to four business days at a time

Responsibilities

• Track and execute all steps in the grantmaking process, including serving as lead reviewer to ensure legal compliance for all EF/Energy Action Fund (EAF) grant proposals
• Lead the process of grantmaking for EF by serving as the primary EF staff member to oversee the complete cycle of the grant process, from proposal development to application to compliance review to organizational approvals
• Review financials and conduct initial due diligence, keep the Local Power and Southeast teams informed of progress, flag questions that arise in a timely fashion, and seek additional information as needed
• Prepare and circulate agendas, schedule meetings, and conduct relevant research to ensure effective conversations with grantees/consultants
• Process grants/contracts through EF’s internal systems in a timely and responsive manner
• Work collaboratively to manage and reconcile program budgets for cross-programmatic grants
• Foster effective coordination and integration, including using tools and systems to support collaboration and information-sharing (e.g., Asana, Slack), supporting regular team check-ins, etc
• Schedule calls and meetings as needed and handle meeting logistics (arrange locations, prep the technology interface, ensure that agendas are circulated in advance, support meeting follow-up, etc.)
• Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, funder reports, proposals, and presentations
• Support teams on special projects as availability permits
• Facilitate networking and information sharing among a culturally diverse set of grantees/consultants across the Local Power and Southeast portfolios, and build connections with national groups/experts, as appropriate
• Organize and/or support regional/state-wide meetings and convenings
• Represent EF and the States and Regions Program team at meetings, conferences, and other events as agreed upon with your supervisor
• Generate and implement ideas for systems, programs, and operational improvement
• Embody EF’s values of service, community, equity, learning, and transformational impact
• Recognize that we are stronger when we are diverse and inclusive and embody these values in your internal and external EF work
• Maintain collaborative relationships with peers and colleagues. Contribute to a positive and empathetic working environment
• With assistance from your supervisor and others, formulate your own learning and development plan. Identify and seek out professional development opportunities, including networking, informational interviews, training, projects, etc
• Perform other duties and special projects as assigned

Preferred Qualifications

• Experience working on DEI
• Project management experience
• Grants management experience
• Experience using cloud-based relational database systems, such as Salesforce
• Experience using Asana or other project-management software

Benefits

• Competitive salary
• Medical, dental, vision, disability, and retirement benefits
• Paid time off
• Remote work