Project Coordinator

Summary

Join TAIT, a civil engineering and architectural consulting firm, as a Project Coordinator in Loveland. This launchpad role blends administrative and financial responsibilities, offering a strong foundation in project coordination and operations. You will support project teams, contributing to a professional and welcoming office environment. Responsibilities include managing project budgets, tracking project phases, assisting with scheduling, managing contracts and proposals, preparing invoices, and processing payments. The ideal candidate possesses a bachelor's degree or equivalent experience, 2+ years of experience in accounting support or project coordination, and strong Excel and Outlook skills. TAIT offers a comprehensive compensation and benefits program, including health, dental, vision, life insurance, 401(k) matching, generous paid time off, and professional development opportunities.

Requirements

• Bachelor’s degree in business administration, or related field (or equivalent experience)
• 2+ years of experience in accounting support or project coordination
• 2+ years of experience in Microsoft Excel and Outlook
• Exceptional attention to detail, reliability, and initiative
• A fast learner who can adapt and grow with the role
• Strong communicator with a collaborative, service-oriented mindset
• Ability to manage multiple priorities in a fast-paced environment
• This is an in-office role
• Ability to sit for long periods and occasionally bend or reach overhead
• Ability to lift and carry up to 10 lbs
• Must be able to drive a personal vehicle occasionally

Responsibilities

• Keep project and accounting files organized, current, and easily accessible
• Set up new projects in the accounting system and adjust budgets as needed
• Oversee project budgets, track completion of project phases, and identify out-of-scope tasks
• Assist with project scheduling and coordination with external team members and clients
• Manage contracts and proposals
• Support project submittals to public agencies
• Prepare and send project invoices
• Process AP vouchers, reconcile credit cards, manage check requests, and post ACH payments
• Maintain the AP inbox and support billing and AR workflows
• Provide administrative support to ensure smooth day-to-day operations
• Handle sensitive financial and project information with discretion

Benefits

• Salary range for position: $20/hr. - $30/hr
• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development
• Corporate Lodging Program (CLC)