Property Administrator Assistant

Summary

Join Pavago, a fast-growing real estate investment company in San Diego, CA, as a Property Admin Assistant. This remote, full-time position requires a tech-savvy, organized individual with real estate experience and a strategic mindset. You'll work directly with a high-net-worth principal, managing day-to-day operations, supporting investment decisions, and ensuring smooth business outcomes across a portfolio of over 100 properties. This role offers the opportunity to be a strategic partner, contributing to real estate growth and enhancing business results.

Requirements

• You take ownership of your responsibilities and never let details fall through the cracks
• You have excellent interpersonal and written communication skills
• You're not just task-oriented—you understand how your work ties into the bigger picture
• You’re proficient with modern tools and quick to adopt new systems to improve efficiency
• Bachelor’s Degree in Business, Real Estate, or a related field (MBA a plus)
• 2+ years of experience supporting an executive or managing real estate operations
• Exceptional written and verbal English communication
• Strong analytical and financial skills
• Proficiency with tools such as Buildium, AppFolio, Google Workspace, and Excel

Responsibilities

• Act as the communication hub between ownership and property management teams
• Track and ensure execution of directives across multifamily and commercial assets
• Maintain alignment with the principal’s investment strategy and vision
• Communicate with vendors, tenants, and contractors as necessary
• Manage maintenance tasks, utilities, and vendor coordination
• Organize calendars, contacts, and internal communication systems
• Maintain order across all internal systems and digital documents
• Monitor leasing activity and ensure timely follow-ups
• Manage tenant communication and coordinate with leasing teams
• Keep rent rolls, lease data, and compliance records up-to-date
• Schedule, follow up, and ensure completion of work orders and projects
• Negotiate service agreements and evaluate vendor performance
• Track rent collections and assist with accounting reports and delinquencies
• Support with audits, insurance renewals, LLC filings, and expense management
• Maintain precise records and assist with financial reconciliation
• Manage the principal’s calendar, communications, and meeting logistics
• Draft correspondence, organize notes, and follow up on action items
• Handle digital mail and maintain streamlined document intake
• Assist in tracking real estate listings, broker packages, and investment deals
• Support in underwriting analysis and initial deal evaluations
• Maintain digital file systems and streamline internal workflows
• Troubleshoot and manage tools such as Buildium, AppFolio, and Google Workspace

Preferred Qualifications

• Familiarity with the San Diego real estate market is a plus
• Bilingual in Spanish/English is a plus