Proposal Coordinator

Summary

Join Dudek, a leading environmental, planning, and engineering firm, as a Proposal Coordinator. You will lead and coordinate the RFP process, write compelling content, and collaborate with cross-functional teams to deliver winning proposals. This role requires strong proposal writing and communication skills, AEC industry knowledge, and a proactive approach. We offer a competitive salary, comprehensive benefits including medical, dental, vision, discretionary bonuses, and a generous vacation package. As an employee-owned company, we prioritize employee well-being and offer a flexible work-life balance. We are seeking a motivated self-starter with 2+ years of experience in proposal writing and coordination. Dudek values collaboration, innovation, and a positive work environment.

Requirements

• Bachelor’s degree in marketing, Journalism, English, related field, or relevant experience
• 2+ years’ experience in proposal writing and coordination
• Pass pre-employment drug test and background check

Responsibilities

• Lead and coordinate the RFP process
• Write content
• Develop and maintain proposal schedule
• Deliver completed proposals to clients before the specified deadline
• Evaluate content in proposals to make sure it satisfies all RFP requirements and company brand standards
• Conduct post-submission close out of proposals
• Work with creative team to create figures/graphics to support proposal and presentation content
• Support client interview preparation
• Collaborate virtually with teams across Dudek

Preferred Qualifications

• Proficiency with MS Office, Adobe Creative Suite, SharePoint, Deltek Vantagepoint, and online meeting tools
• Strong business writing skills
• Proven ability to multi-task and prioritize multiple proposals and deadlines at once
• Strong verbal communication skills
• Ability to work independently and meet all deadlines
• AEC industry experience

Benefits

• Competitive salary
• Medical, dental, and vision coverage
• Discretionary bonuses, based on firmwide, divisional, and individual performance
• Yearly merit review
• Employee stock ownership program
• Generous vacation package
• Dog friendly offices