Proposal Coordinator

Summary

Join OBS Global as a Proposal Coordinator and manage the end-to-end bid process, from setting up collaborative workspaces to ensuring high-quality final submissions. You will coordinate stakeholder meetings, collect and validate bid artifacts, and conduct quality reviews. Collaborate with Subject Matter Experts (SMEs) to develop proposal content and maintain the content library. Track and analyze proposal performance metrics and recommend process enhancements. Work under the supervision of the Proposal Center Lead and alongside Procurement Operations. This role requires strong organizational and communication skills, attention to detail, and the ability to handle multiple tasks with changing priorities.

Requirements

• Bachelor’s degree in Business, Communications, Technical Writing, Cybersecurity, or related field
• 3–5 years of experience coordinating proposals, RFP/RFQ responses, or supporting sales in a technical context
• Exceptional attention to detail and the ability to produce polished, compliant deliverables
• Superior writing, editing, and formatting capabilities
• Strong stakeholder management skills; able to facilitate meetings and maintain clear communication channels
• Self-driven, highly organized, and able to handle multiple tasks with changing priorities and deadlines

Responsibilities

• Establish and maintain well-organized Teams/SharePoint environments; control access and manage versioning
• Coordinate bid kickoff, review, and submission meetings, ensuring stakeholder alignment and deadline adherence
• Work closely with Procurement to gather required documentation—pricing templates, compliance materials, vendor registrations, etc
• Collect and validate bid artifacts: service descriptions, resumes, past performance, executive summaries, insurance, financials, etc
• Review RFPs thoroughly; maintain compliance matrices and checklists; enforce formatting and submission standards
• Conduct detailed quality reviews for clarity, grammar, and completeness prior to submission
• Collaborate with SMEs to develop and refine proposal content and visuals aligned with OBS’s positioning
• Conduct content interviews and draft narrative sections, ensuring consistent voice across responses
• Enhance and maintain our proposal content library: identify gaps, tag reusable materials, update templates
• Track and analyze proposal performance metrics (win rate, response time, content reuse) to inform future strategy
• Recommend and implement process enhancements; support regular Procurement Operations meetings
• Demonstrate flexibility by pivoting swiftly in response to changing priorities or bid demands

Preferred Qualifications

• Familiarity with cybersecurity, IT infrastructure, compliance frameworks (e.g., NIST, PCI DSS, ISO 27001, HIPAA) is strongly preferred
• Experience with proposal platforms like Loopio, GovWin, BidPrime, and SharePoint; and collaboration tools such as Teams
• Certifications or practical interest in cybersecurity (e.g., Security+, CC)
• Certifications relating to proposal development or capture professionals (e.g., CF APMP, Bid/Proposal Practitioner)
• Graphic design experience (Canva, Adobe Illustrator) to help tailor branded proposal visuals

Benefits

• A fully remote, flexible work environment designed for work-life integration, with an option to work within our designated co-working office location, if preferred
• A comprehensive benefits package, including health, dental, and vision coverage
• Professional growth opportunities, with Professional Development allocation and a designated Career Mentor to help shape your growth