Assistantly is hiring a
Real Estate Admin & Transaction Coordinator in Philippines

Summary

The Unicorn Role is for an experienced real estate admin and transaction coordinator to handle files, manage deadlines, engage with clients, and ensure smooth transactions and efficient workflows. The role involves administrative tasks such as managing emails, organizing files, preparing documents, conducting market research, and maintaining client databases. In addition, the person will coordinate transactions, facilitate communication, and provide client support.

Requirements

• Strong understanding of real estate operations, transactions, and documentation
• Excellent organizational and multitasking skills, with the ability to prioritize and meet deadlines
• Strong attention to detail and accuracy in handling real estate documents and contracts
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor
• Ability to work independently and remotely, while maintaining a high level of productivity

Responsibilities

• Assist with administrative tasks such as managing emails, organizing files, and handling correspondence
• Prepare and edit real estate documents, contracts, and agreements
• Conduct market research and gather property information for listings and presentations
• Maintain and update client databases, ensuring accuracy and confidentiality
• Develop and document standard operating procedures (SOPs) to streamline operations and ensure consistency
• Assist with transaction management, including reviewing contracts, deadlines, and contingencies
• Coordinate with clients, lenders, title companies, and other parties involved in the transaction process
• Facilitate communication and ensure all required documentation is complete and submitted promptly to the backend program, Reason
• Help ensure smooth and efficient closings by coordinating with all stakeholders involved
• Respond to client inquiries, providing information, answering questions, and addressing concerns
• Assist with client onboarding and support, ensuring a high level of customer service

Preferred Qualifications

Proficient in real estate software and tools such as MLS systems, CRM software, and transaction management platforms

Benefits

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns