Real Estate Strategic Integrator

Summary

Join the Unicorn movement at Assistantly and help us build something extraordinary—while building your career in the process. This is a high-level offshore generalist role supporting real estate businesses; you'll act as a trusted partner to real estate brokers, agents, and teams, keeping deals and operations moving while growing the brand and keeping clients happy. You’ll manage key administrative, operational, marketing, and client-facing tasks, bringing structure to chaos and improving efficiency through smart use of AI. This role offers unlimited earning potential, generous health allowance, profit-sharing opportunities, access to exclusive upskilling and training, monthly raffles and performance bonuses, and a supportive community.

Requirements

• Minimum 3 years of experience in real estate admin, operations, transaction coordination, or similar roles
• Proven ability to manage multiple priorities and transactions in a fast-paced environment
• Strong written and verbal communication skills; able to draft clear, professional emails, updates, and marketing copy
• Hands-on experience with MLS platforms, CRMs, and common real estate tools
• Proficiency in Google Workspace, Microsoft Office, Canva, and social media platforms
• Familiarity with AI tools to enhance productivity
• Exceptional organizational skills, attention to detail, and follow-through
• Ability to think critically, adapt quickly, and bring structure to ambiguity

Responsibilities

• Manage inbox, calendar, scheduling, reminders, and organize files and databases
• Create and maintain transaction documents, offers, disclosures, listing agreements, and MLS records
• Draft and send professional communications to clients, buyers/sellers, and vendors
• Track transaction timelines, coordinate showings, and keep all parties accountable to deadlines
• Improve time and task management systems for listings, closings, and client follow-up
• Draft and edit emails, listings, marketing captions, and newsletters using AI tools
• Summarize meetings, notes, and documents into clear action items
• Research comps, market data, or trends to support pricing and strategy decisions
• Draft SOPs, checklists, and internal documentation with AI assistance
• Create property flyers, listing presentations, and social media graphics in Canva or similar tools
• Draft and schedule email campaigns, newsletters, and social media posts
• Post listings online and keep the content calendar updated
• Respond to client inquiries and emails promptly and professionally
• Proactively check in with clients, buyers, and sellers to ensure smooth transactions
• Send weekly client updates and deal progress reports

Benefits

• Unlimited earning potential if you choose to take on multiple clients and have the capacity
• Generous health allowance to support your well-being
• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey