Receptionist

Summary

Join us as a Receptionist to support daily office operations and serve as an ambassador for external visitors at our Warsaw office. The ideal candidate will have strong communication, administrative, and organizational skills.

Requirements

• High school diploma or equivalent required, Associate's or Bachelor's degree preferred
• Minimum 2 years of experience in a front office/receptionist role, experience as a facility coordinator is a plus
• Excellent verbal and written communication skills in English and Polish languages
• Professional demeanor with strong interpersonal skills
• Attention to detail and problem-solving abilities
• Ability to multitask and prioritize workload efficiently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Responsibilities

• Welcome all guests, clients, and vendors cordially, ensuring a professional and hospitable environment
• Manage incoming and outgoing mail, and distribution of deliveries
• Assist departments in clerical tasks such as document preparation, photocopying, and filing
• Maintain office supply inventory and manage office equipment
• Support the organization and facilitation of company events and activities
• Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office
• Support for efficient functioning of the office space, including conference room scheduling and workspace assignments
• Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed
• Assisting with onboarding preparation and new hire management

Benefits

• Sports card
• Private life insurance
• Private medical and dental care, with vision allowance
• Private pension scheme
• Business travel accident insurance
• Employee assistance program
• Educational assistance reimbursement