Receptionist

Summary

Join us as a Workplace Experience Associate in our Hong Kong office. This role will report to the Head of Workplace Experience and be part of the regional WX team, requiring a "no task is too big or too small" mentality.

Requirements

• Strong communication skills both written and oral
• Team player and excellent interpersonal skills
• Excellent organizational and time management skills
• Ability to meet deadlines, prioritize assignments and multi-task in a fast-paced environment
• Attention and focus on details
• Familiarity with Microsoft Windows, Outlook, Word, Excel, and PowerPoint

Responsibilities

• Greet visitors
• Maintain security by following procedures (including Health and Safety), monitor logs and issuing visitor badges
• Welcome new hires on their first day (including prepare welcome packets, desk/ lunch set up etc)
• Coordinate company-wide events with HCM and Admin teams
• Stock kitchen and procure office supplies
• Handle multiple phone lines and forward calls accordingly
• Coordinate catering needs, order food for lunches, meetings, etc
• Receive and send mail & packages
• Schedule meetings and manage conference room calendars
• Provide support to various teams and departments within the firm
• Communicate with external vendors to ensure day-to-day office activities run smoothly
• Coordinate with regional WX teams to implement best practices and share insights on improving workplace experience

Preferred Qualifications

• Proficiency in an additional Asian language will be highly preferred (e.g., Japanese, Korean etc.)
• Experience with Expense and Travel management system
• Experience in managing office relocation will be an advantage