Recruitment Coordinator

Summary

Join Pavago as a Recruitment Coordinator and support a growing U.S.-based medical company in building its high-performing corporate team. This full-time role, working US hours, focuses on sourcing and attracting candidates for non-clinical corporate roles. You will conduct initial phone screens, coordinate interviews, manage candidate pipelines, and collaborate closely with the client's HR team. The ideal candidate is resourceful, organized, and proactive, with a strong track record of successfully filling administrative and operational roles. A typical day involves reviewing applications, conducting phone screens, scheduling interviews, updating pipelines, and collaborating with the client. The interview process includes an initial screening, video interview, client interview, and reference check.

Requirements

• 2+ years of recruitment experience (agency or in-house), preferably focused on admin or corporate staff roles
• Fluent in English with strong written and verbal communication skills
• Experience using recruitment platforms (LinkedIn Recruiter, Indeed, ZipRecruiter, etc.)
• Proficiency with ATS systems and productivity tools like Google Workspace
• Strong organizational and multitasking skills; able to manage multiple job openings simultaneously
• Comfortable working independently with remote teams

Responsibilities

• Proactively source and attract candidates for non-clinical corporate roles such as billing coordinators, office administrators, and support staff
• Use platforms like LinkedIn, Indeed, ZipRecruiter, and internal ATS tools to build strong candidate pipelines
• Write and send persuasive outreach messages to increase engagement from passive candidates
• Conduct initial phone screens to evaluate communication, professionalism, and job alignment
• Coordinate with hiring managers to understand role requirements and align recruitment strategies
• Schedule interviews, track candidate progress, and support a smooth interview-to-hire process
• Maintain structured candidate tracking and communication logs using spreadsheets or ATS systems
• Provide regular updates to internal and client stakeholders regarding recruitment progress
• Follow up with candidates and hiring teams to ensure timely movement through the process
• Work closely with the U.S.-based medical company's HR and hiring team to understand hiring priorities
• Share market feedback, adjust sourcing strategies, and adapt to evolving business needs
• Maintain professionalism and clear communication across all stakeholders

Preferred Qualifications

Familiarity with hiring for medical/healthcare companies is a strong plus