Regional Payroll Manager

Summary

Join Velocity Global as a fully remote Payroll Manager based in the US time zone, supporting Americas payroll and leading a team of payroll specialists. You will ensure accurate and compliant payroll processing, manage payroll reconciliation, and coordinate with vendors and internal teams. Responsibilities include leading the payroll team, ensuring compliance with regulations, maintaining knowledge repositories, and identifying process improvements. You will also handle employee inquiries, work cross-functionally, and maintain process documentation. This role requires extensive payroll experience, management experience, and knowledge of payroll legislation in the Americas. The position offers flexible time off, parental leave, health and dental insurance, retirement savings, an employee incentive plan, and a work-from-home stipend.

Requirements

• Minimum 8-10 years payroll experience
• Minimum 3-5 years experience managing direct reports
• Knowledge of payroll legislation and year-end formalities in the Americas region
• Experience processing complex payrolls with multiple sources and vendors
• Excel skills and other software
• Business English fluency required
• Experience working in NetSuite or similar ERP
• Experience working in Expensify or similar expense management platform

Responsibilities

• Complete weekly/monthly payroll function for EOR, including employee queries, audits, reporting, and new entity projects
• Ensure a smooth payroll delivery across the Americas region
• Lead the team of payroll specialists, ensuring goals are attained and metrics are met
• Ensure compliance with local, state, and federal payroll regulations
• Maintain country-specific knowledge repositories of the Americas region
• Manage the monthly/quarterly/yearly reconciliation
• Coordinate payrolls with vendors and the internal Finance Team
• Ensure accurate processing of payroll updates including new hires, terminations, bonuses, and changes to pay rates
• Prepare inputs for MSPs/ICPs payroll, review outputs, audit results, reasonability checks, and follow payroll calendar with no missed deadlines
• Implement SOX controls
• Prepare and maintain accurate records and reports of payroll transactions, entering data into databases and spreadsheets
• Ensure compliance with current tax requirements by working with MSPs/ICPs and other internal functions like Finance, People, Benefits, and Legal
• Work with the HRX team to resolve employee inquiries on all payroll, expense reporting, and vendor billing inquiries promptly
• Identify process improvements with regional payroll processes and work toward streamlined, global solutions
• Responsible for coordinating, enhancing, and furthering our process documentation; ensure uniformity across regions. Following delivery, continue to monitor processes and keep documentation up to date
• Work cross-functionally with Operations, Finance, and other teams to provide successful solutions
• Handle PI information according to GDPR laws and internal policies
• Provide support to the account management team on all payroll, expense reporting, and billing matters
• Establish and maintain competency in the area of international employment, payroll, and PEO (Professional Employment Organization)

Benefits

• Flexible Time Off + Parental Leave
• Health and Dental Insurance (where applicable)
• Retirement Savings + Employee Incentive Plan
• WFH Stipend