Remote Administrative Assistant

Summary

Join our team as an Administrative Assistant in New York City, supporting multiple managers with calendar management, Salesforce data entry, and other responsibilities. This contract opportunity requires strong experience working with cross-functional teams, excellent communication skills, and attention to detail.

Requirements

• 3+ years of high level experience providing strategic support to multiple managers and/or large teams
• A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization
• Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail
• Strong calendar management and prioritization skills
• Advanced proficiency with Gmail, Google Calendar, Salesforce as well as key applications such as Word, Excel, Powerpoint and Zoom

Responsibilities

• Build and cultivate long-term relationships
• Handle highly confidential information and documents with discretion and confidentiality
• Manage and maintain multiple calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the teams’ behalf
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention