Remote Administrative Assistant

Summary

Join Dentons Business Services EMEA as a Risk Team Assistant to manage the team's email inbox, perform administrative tasks, and provide general support to management. The ideal candidate is a team player with strong communication skills, able to work remotely and under pressure.

Requirements

• Proven ability to work as part of a team; previous work in an international team is a plus
• Ability to work mostly remotely and within a virtual team
• Demonstrate an ability to work with minimal supervision at busy times
• Remains calm and works well under pressure; dealing confidently, competently and diplomatically with partners and legal assistants worldwide by email and telephone
• Strong communication skills, able to follow as well as provide clear and unambiguous information or instructions, in writing and over the telephone
• Ability to manage a high volume workload effectively and prioritise
• Manage time efficiently, delivering work to a consistently high standard and to deadlines
• Excellent standard of spoken and written English, proficiency in additional European languages is a plus
• Proven experience working with and good command of MS Office
• Experience of working in a professional services/legal environment is a plus

Responsibilities

• Manage the Risk Team’s email inbox on a daily basis
• Perform administrative tasks such as updating client and matter records, billing information, handling requests for status updates to the practice
• Cooperate with other Business Support functions such as finance teams
• Manage and record information using internal systems and platforms
• Filing, recording of client documentation and updating databases
• Contacting lawyers and assistants (over the phone or via email) for outstanding information
• Inputting and sorting information into Excel
• Conducting background checks on companies
• Responding to routine email inquiries
• Providing general support to management on ad hoc tasks when necessary