Events Manager

Summary

Join our team as an Events Manager and help us execute our events strategy, leveraging your creativity and experience to deliver large and small-scale events that convene leaders in the criminal legal space and advance our organization's goals.

Requirements

• 5+ years of experience leading the logistics of complex events, including for organizations with a social impact mission and events with attendees of 500+
• Ability to handle multiple deadlines and complete assignments with minimal supervision in a fast-paced workplace
• The confidence and ability to assert influence in ensuring deadlines are met and leadership stays on track regarding essential deliverables
• Deep project management experience with both cross-functional internal teams and external partners. Familiarity with/willingness to learn project management tools
• Impeccable organization; you are highly detail-oriented and someone who gets a real sense of satisfaction from producing polished work and managing smooth and orderly processes
• A commitment to diversity and inclusion. You're always asking: 'whose voice is not at the table?

Responsibilities

• Event Strategy Alignment: Working collaboratively with subject matter experts within the organization, develop a written strategy for each event
• Facilitating staff and, where needed, external partners, to identify what success and KPIs look like and sponsorship alignment
• Production Management: Manage all aspects of event production from developing runs of show, procurement of space, food, materials, vendors, and audiovisual in alignment with the event goals, theme, and budget
• Manage participation in other organizations’ events when these are high profile/involve the CEO, such as soliciting requirements, coordinating sponsorship deliverables, and managing vendors
• Vendor Relationships and Master Service Agreements: Manage all vendor relationships for small and large-scale events, including conducting RFPs, developing Statements of Work (SOWs), negotiating contracts, managing contracts and deliverables
• Collaborate closely with the Finance team to develop Master Service Agreements such that the organization realizes cost savings over time for repeat events or ongoing event-related activities such as hotels, travel, etc
• Conduct research to identify historically underrepresented vendors, including entities led by and/or staffed by people directly impacted by the criminal legal system
• Communication and Organization: Convene internal staff as needed per each event’s goals and ensure alignment and coordination
• Work directly with the VP of Marketing and Communications to support the CEO's vision for each event
• Serve as the primary project manager for all event-related activities, including managing internal timelines and ensuring timely and well-organized delivery
• Develop estimated event budgets and keep track of costs and expenses

Benefits

• Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance
• A 4% employer match, and 2% employer-paid contribution towards 401k retirement
• Pre-tax transportation benefits, and paid holidays, vacation, sick, and volunteer time off