Remote Executive Assistant to CEO

About Our Company:

At Infinx, we are a dynamic and rapidly expanding company dedicated to providing innovative technology solutions and services tailored to our clients’ needs. Our mission is to collaborate closely with healthcare providers, leveraging automation and intelligence to overcome revenue cycle challenges and enhance reimbursements for patient care. We work diligently to ensure that our clients receive their revenue on time, every time. Our clientele includes physician groups, hospitals, pharmacies, and dental groups.

We are in search of experienced associates and partners who exude confidence and possess expertise in areas aligned with our clients’ requirements. We value individuals who are passionate about assisting others, adept at finding solutions to challenges, and committed to improving patient care while maximizing revenue. Inclusivity and diversity are at the core of our values, fostering a workplace where employees feel a sense of belonging, their contributions are valued, and diverse perspectives are celebrated. We believe in the power of human connection, with inclusion as the heart of our mission.

Location: Hybrid Role - 3 days in our office in CA / 2 days Remote

Summary Description:

We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to our Chief Executive Officer in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, demonstrate a proactive approach to tasks, and have the ability to manage multiple priorities efficiently. As the Executive Assistant, you will play a critical role in ensuring that the executive’s schedule runs smoothly, facilitating effective communication between various departments, and handling various administrative duties.

Your ability to maintain confidentiality, build relationships with internal and external stakeholders, and anticipate the needs of the executive will be essential. You will also be responsible for preparing reports, managing calendars, and organizing meetings, all of which require meticulous attention to detail.

If you thrive in dynamic settings, are passionate about providing top-notch support, and have a knack for problem-solving, we encourage you to apply for this pivotal role. Join our team and contribute to our commitment to excellence by enabling our leadership to focus on driving strategic initiatives and achieving our organizational goals.

Daily Responsibilities:

• Manage executive calendar, including scheduling/rescheduling meetings and appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate travel arrangements and itineraries for executive as needed.
• Organize and maintain documents, records, and files.
• Act as the point of contact between the executive and internal/external clients.
• Facilitate communication and meetings among team members and leadership.
• Assist in the preparation of reports, presentations, and other materials for meetings and briefings.
• Check office mail and scan into Sharepoint and manage other office tasks.
• Run errands and other administrative tasks as needed.

Skills and Education:

• Proven experience as an executive assistant or in other administrative roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills with a keen eye for detail.
• Outstanding written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Proactive approach to problem-solving and time management.
• Flexibility and adaptability to changing priorities and demands.
• Must have a good driving record.

Company Benefits and Perks:

Joining Infinx comes with an array of benefits, flexible work hours when possible, and a genuine sense of belonging to a dynamic and growing organization.

• Access to a 401(k) Retirement Savings Plan.
• Comprehensive Medical, Dental, and Vision Coverage.
• Paid Time Off.
• Paid Holidays.
• Additional benefits, including Pet Care Coverage, Employee Assistance Program (EAP), and discounted services.

If you are a dedicated and experienced Prior Authorization Specialist ready to contribute to our mission and be part of our diverse and inclusive community, we invite you to apply and join our team at Infinx.