Remote Executive Assistant to CEO

Summary

Join Seven Starling, a leading virtual provider of women's behavioral health services, as an Executive Assistant to support the CEO and contribute to administrative functions.

Requirements

• 3+ years of experience as an executive assistant, preferably supporting other CEOs of fast-growing startup companies
• Strong written and verbal communication skills, with the ability to draft professional correspondence and presentations
• Exceptional organizational and time management skills, with the ability to manage complex calendars and competing priorities
• Calm under pressure and able to manage multiple priorities without becoming overwhelmed
• Quick learner who can rapidly adapt to new tools, processes, and industry knowledge
• Adaptable and willing to take on any task, big or small
• Proficiency with working with the Google Suite (Gmail, Google Docs, Sheets, Slides)
• Ability to handle confidential information with absolute discretion

Responsibilities

• Manage the CEO’s calendar, scheduling meetings, coordinating travel, and ensuring the CEO is prepared for all engagements
• Oversee the CEO’s email inbox, triaging messages, responding on behalf of the CEO when appropriate, and flagging important items for follow-up
• Assist with drafting internal announcements or updates
• Prepare meeting agendas, capture notes, and follow up on action items to ensure timely completion
• Handle assigned tasks and special projects as needed, ensuring deadlines are met
• Conduct research and compile data as needed for CEO-led initiatives
• Manage confidential information with professionalism and discretion
• Coordinate and manage company-wide meetings, including all-hands, leadership team meetings, and board meetings, ensuring smooth logistics and communication
• Participate in planning of company retreats, virtual team events, and retreats, supporting logistics, vendor coordination, and agendas
• Oversee day-to-day administrative tasks, including organizing documentation, filing paperwork, and manage company mail
• Support new employee onboarding processes, including setting up our new hire in key systems, coordinating welcome materials, and scheduling welcome activities
• Assist in organizing internal programming to enhance team engagement and culture
• Facilitate internal communications, announcements, and scheduling for company-wide initiatives
• Help manage timely review and weekly payments of vendor and contractor invoices
• Maintain company intranet to ensure its up-to-date with key resources and policies

Benefits

• Competitive paid time off
• Competitive parental leave and return to work policy
• One-time stipend to enhance your work from home experience
• Medical, dental, and vision insurance
• 401K
• Monthly stipend for your choice of wellness benefits
• Annual professional development stipend
• Virtual team events