Remote Executive Assistant

Summary

Join our dynamic team as we expand rapidly! As an Executive Assistant, you'll optimize the Co-founder's productivity by facilitating strategic thinking, prioritizing critical tasks, and managing internal and external priorities effectively. You'll be part of a team supporting over 100 people and will provide support to both the CEO and Co-founder for a transitional period starting in 2025.

Requirements

• 5+ years of experience as an Executive Assistant to a CRO or C-level exec in a public company or large private company (100+ employees)
• Demonstrated experience supporting multiple executives when required
• Experience working remotely in an asynchronous culture
• Proven ability to manage calendars effectively, including preparation, while exercising strong independent judgment and resourcefulness
• Skilled in heavy travel coordination, including last-minute flight changes, expense tracking, and designing adaptable day-by-day agendas
• Experience managing personal appointments (approximately 15-20% of responsibilities)
• Proficient communication skills, with experience communicating effectively with partners, executives, and investors, both written and oral
• Ability to prioritize a high volume of tasks, responding with a sense of urgency to inbound and outbound requests
• Ability to adapt working hours to align with the co-founder’s schedule

Responsibilities

• Deliver a keynote talk
• Attend three internal meetings
• Conduct two key external calls with C-level executives from Fortune 10 companies
• Manage a flight home
• Schedule five new meetings
• Handle approximately 200 emails
• Address an urgent internal fundraising matter

Preferred Qualifications

• Based in EST or CST time zones
• Familiarity with tools such as Salesforce, Looker, and automation tools (Gemini, Superhuman, etc.)
• Experience coordinating events including internal team dinners, offsites, and monthly business reviews, as well as external meals and in-person meetings/preparation
• Proficiency in Google Suite
• Experience supporting a founder, with knowledge of coordinating board meetings, managing investor relations, and working with directors

Benefits

• 100% remote work environment
• Attractive pay and benefits
• Comprehensive health benefits
• 401(k) plan access
• Generous time-off policies
• Paid parental leave
• Employee Assistance Program (EAP)
• New hire home office stipend
• Quarterly department stipend
• Wellness events and lunch & learns
• Community and employee resource groups
• Discounted programs