Remote HR Coordinator

Are you a dynamic HR professional who enjoys a variety of work and loves the tactical side of HR?  If so, we want to talk to you. We are actively seeking to build our bench with fractional HR professionals.

Who We Are:

At Austin People Works we understand and embrace the gig economy. Our belief is that the future of work for many will involve working multiple jobs. Not just because many individuals need or even want to supplement their current incomes but also because working in various types of roles and industries provides variety and a chance to learn something new, meet new people, and make a meaningful difference by bringing experience and wisdom to a new role and company.

We are an Interim & Project HR company. The businesses we support need our help to get the day-to-day HR activities done. There’s an increasing demand for the services we provide, which is why our team of HR pros continues to grow in size and as a collective brain trust.

Who You Are & What We Need:

You are an experienced HR Coordinator/Generalist who has a track record of exceling and even surpassing expectations. You enjoy working as a team member vs. in a silo doing your own thing and you understand how documentation is critical to a professional services operation. You embrace change and know that it’s more important to be effective than right and that we live in a world of constant change that requires diligence in staying current and tech savvy. You’re open to working at a fast or slow pace and you know how to manage your time to maximize when you’re at your best while also being a contributing team member.

We’re looking for experienced HR professionals with a flexible and humble work style who are interested in and comfortable with performing tactical and, yes, the administrative side of HR. It’s where our clients have the most needs – we’re being asked to keep the wheels on the bus and improve HR processes, and even departments, in the process.

Although we have a few needs from time to time for those wanting to work evenings or weekends, most of our project needs require being available during usual business hours to support our clients and meet their business needs.  This means, you’d need to be readily available to tackle an issue, a call or other as needed.  This position is fractional work, meaning hours will vary week to week and there may be weeks or more where there is no work at all to send your way and you’re ok with this.  In addition, this is a remote opportunity.

Various skill sets and experience that we are seeking for this role include: HRIS administration, employee onboarding & offboarding; payroll and benefit administration; HR compliance and department audits; account management documentation and reporting, and client and business growth activities.

What You’ll Be Doing:

See the list below for some of the project work you may be asked to do. Keep in mind that we’re not expecting you to want to do all of these activities. Rather, we’re interested in your providing part-time support for activities that you have experience with and a desire to do them.

• Providing HR coordination and administrative support for client needs
• Maintaining accurate and up-to-date personnel files, records, and other documentation in accordance with federal, state, and company retention policies
• Maintaining the integrity and confidentiality of human resources files and records
• Entering/updating personal data in Human Resources Information System (HRIS) database including, but not limited to, onboarding, commuting, maternity/paternity leave, general healthcare, dental, vision, 401K, and education reimbursement
• Training & onboarding new employees, which includes policies, procedures, corporate culture, benefits, office perks, and much more
• Maintaining human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, as well as tracking vacation, sick, and personal time (done with HRIS systems - the more variety of systems you’ve worked with the better)
• Orienting new employees by providing new hire information packets, reviewing company policies with new hires, gathering withholding and other payroll information, and explaining and obtaining signatures for benefits programs
• Documenting human resources processes for client needs
• Working with client managers to ensure all tasks related to payroll are complete (timecard approvals, bonuses, commission calculations, expense reimbursements, etc.)
• Attendance monitoring, leave tracking, clock in/outs, and calculating the payroll
• Performing leave administration management and document administration
• Completing ad-hoc HR projects, reports, and initiatives

Qualifications:

• 2+ years of experience in Human Resources
• Working knowledge of and experience with navigating within HRIS systems and modules
• Solid understanding of human resources principles, practices, and procedures
• Smart, resourceful problem solver who knows where to look to find answers
• Works effectively within a team and supports colleagues and clients in a supportive capacity
• Excellent interpersonal skills, can be calming and reassuring to the client and convey credibility
• Maintains confidentiality with sensitive information and situations
• Ability to work within a team, take direction, and support needs at all levels.
• Strong typing and computer skills, including MS Word/Excel/PowerPoint/Outlook. Basically, you must be tech-savvy because of rapidly changing technology and because you may need to quickly adapt to using different systems for different clients.

Interested? If so, please submit your resume for immediate consideration. Also, if you applied some time ago and haven’t heard back from us, please feel free to ping us again because we are growing fast! We’ve had a lot of activity, but we are always looking for fantastic HR professionals looking to supplement their income or who ultimately may be looking to make their next career move.