Remote Office Manager

Summary

Join a team of passionate problem-solvers on a mission to modernize healthcare by placing doctors and patients at the center of care through an intelligent, specialty-specific cloud platform.

Requirements

• 4-5 years of relevant experience or an equivalent combination of experience and education
• Excellent written and verbal communication skills
• Proficiency in Google Suite, Microsoft Word, Excel, PowerPoint, and Gmail
• Excellent organizational, multi-tasking, and time management skills
• Ability to interact with clients and employees in an approachable and professional manner

Responsibilities

• Support the People Experience team's initiatives, including office administration, facilities management, special events, onboarding, recognition, process improvement, and logistics
• Assist with planning events, projects, and/or talent engagement initiatives to promote organizational culture
• Execute program content by focusing on and expanding corporate themes; follow educational and entertainment principles, and obtain leadership approvals
• Coordinate event/meeting space according to requirements; schedule deliveries and schedule external contract service providers when needed
• Assist with the Modernizing Medicine Employee Recognition program
• Managing the daily cab roaster by continuous vendor and employee coordination, ensuring timely pickups and drop-offs
• Managing the escort vendor/escorts for the drop service
• Optimizing efficiency and ensuring a seamless experience with transport and escort services
• Resolving transport and escort related complaints and issues
• Ensuring the safety and security of the employees commuting by office transport
• Coordinate the company-wide perks (catering, beverages, snacks)
• Coordinate facility and maintenance requests with managed service providers
• Oversee facility maintenance, repairs, safety, and security, ensuring a safe and comfortable work environment
• Building vendor relationships and managing vendors, placing orders for office inventory like stationery, employee gifting, other swags as needed
• Inventory procurement by negotiating prices/costing and making sure to get the cost-effective best in-class services and products
• Managing the reception staff to make sure guests have the best experience visiting ModMed India
• Maintain confidentiality of organizational, guests/visitors, and employee-related information
• Managing office inventory and assets and keeping the inventory tracker up to date
• Accountable for safety of the office inventory and assets
• Conducting regular inventory audits and reconciling discrepancies
• Assist in budget preparation and monitor expenditures related to office supplies, facilities, and administrative functions
• Identify cost-saving opportunities without compromising quality
• Validating the vendor invoices, coordinating for approvals with the leadership team and payment follow-ups with the finance/accounts team
• Managing the leadership visits, travel bookings like tickets, stay etc and planning the itinerary for the leadership visits

Benefits

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep
• Generous Paid Time Off and Paid Parental Leave programs
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters