Remote Office Manager

Summary

Join our team as a part-time Office Manager in Chicago to cultivate Wpromote culture and play an active role in employee experience and engagement. This role is integral to managing office services for both Chicago (in-person) and NYC (remote) offices.

Requirements

• 2-3 years of administrative or office management experience
• A can-do attitude and a willingness to step in wherever help is needed
• Ability to be flexible with hours during busier periods of time with advance notice
• Excellent customer service skills
• Strong written and verbal communication skills
• Positive energy, presentability, and punctuality
• Solid ability to multitask while demonstrating high attention to detail
• Flexibility and the ability to prioritize new tasks as they come in
• Ability to work independently and work within a team environment

Responsibilities

• Managing office services by ensuring office operations and procedures are organized for our Chicago (in-person) and NYC (remote) offices
• Working closely with the POPS team and local employees on office requests, needs, and engagement
• Working with building management (Chicago) and/or WeWork (NYC) to submit work orders, create keycards, register guests, and coordinate onsite meetings
• Providing general support to all visitors, clients, and vendors
• Opening the Chicago office and ensuring that everything is in order
• Ordering and setting up breakfast/lunch for in-person client and team meetings
• Ordering, receiving, and unpacking all deliveries for the Chicago office, including office supplies, food, and drinks, and continually ensuring we have the appropriate inventory
• Ordering office supplies, food, and drinks for the NYC office, coordinating with onsite employees as needed
• Managing monthly expense reports for all Chicago and NYC office expenses through Expensify
• Planning fun and engaging office events and team-building activities, including weekly lunch and monthly happy hour
• Maintaining the aesthetic integrity of the Chicago office, conference rooms, and kitchen
• Managing the conference room calendars and office/desk booking for visitors
• Assisting with other Wpromote locations' office operations and remote employee requests on an as-needed basis
• Providing support on miscellaneous office projects regarding our hybrid work environment
• Supporting IT/HR with new hires and current employee/vendor management as needed

Benefits

• Health insurance
• Retirement benefits
• Paid time off
• Remote work, flexible hours