Payroll and Benefits Specialist

Summary

Join our team as a Payroll and Benefits Specialist to oversee all payroll and benefits processes for a multi-state global team. This role will manage day-to-day operations, ensure compliance with applicable laws, and develop procedures to improve efficiency.

Requirements

• Bachelor’s degree in Accounting, HR or related field
• Minimum of 3 years doing US multi-state payroll processing
• Thorough knowledge of federal, state and local payroll laws and regulations
• Experience with ADP and Deel is preferred
• Strong communication and interpersonal skills, with the ability to effectively communicate complex payroll information to a variety of stakeholders
• Excellent organizational skills
• Detail oriented and analytical, with a focus on accuracy and attention to detail

Responsibilities

• Act as the primary point of contact for team members regarding all payroll and benefits questions and concerns, while maintaining strict confidentiality
• Manage day to day operations of the payroll processing function, including reviewing and verifying payroll data and ensuring accuracy
• Ensure compliance with applicable payroll laws, regulations and internal policies
• Develop and implement payroll procedures and controls to improve efficiency in payroll operations
• Collaborate with the People Ops and Finance team to ensure accuracy and timeliness of all payroll runs including semi-monthly multi-state payroll processing
• Manage 1099 independent contractors/freelancer payments
• Oversee benefit enrollment and file feed maintenance
• Oversee 401K plan administration and payroll deductions
• Process and monitor payroll issues, including addressing tax notices
• Coordinate with People Ops to ensure maintenance of accurate personnel and payroll records
• Process off-cycle payrolls as needed for terminations, adjustments, commissions etc
• Review and handle distribution of annual W-2/1099/1095-C tax documentation in partnership with external accounting team
• Complete regular reporting for employee benefits: ACA, 1099, 401(K) audits, Workers Comp audits, and testing
• Ensure accuracy in all benefit vendor and carrier data management
• Support annual benefit-cost analysis with Director of People Operations
• Process and ensure submission of benefit enrollments, separation processes, and payroll changes related to benefits as needed
• Conduct benefit orientations for new employees to help them understand their benefits options
• Provide excellent customer service to team members and respond to payroll and benefits questions in a timely and professional manner
• Perform other tasks as assigned to support the culture and vision of Constructor

Benefits

• Unlimited vacation time - we strongly encourage all of our employees take at least 3 weeks per year
• A competitive compensation package including stock options
• Fully remote team — choose where you live
• Company sponsored US health coverage (100% paid for employee)
• Work from home stipend! We want you to have the resources you need to set up your home office
• Apple laptops provided for new employees
• Training and development budget for every employee, refreshed each year
• Maternity & Paternity leave for qualified employees