Remote Payroll and Benefits Specialist

SmartBug Media is the full service digital agency of choice for organizations looking to create resilient growth across the entire customer lifecycle. From marketing to sales, revenue operations to customer success, and e-commerce to integration, SmartBug combines sound strategies and technology with top talent to de-risk the future and set the course for continued success. As a fully remote team of over 300 professionals, we believe in delivering exceptional work without compromising work/life balance, no matter where you are. Recognized globally, we’ve made the Inc. 5000 list seven times, the Adweek 100 four years running, and won numerous Comparably awards for our culture and leadership. We’re not just HubSpot’s highest-rated partner worldwide but also a two-time HubSpot NA Partner of the Year and proud Elite Partner. Add to that our Master Elite partnership with Klaviyo and our proud partnerships with Shopify and Google.

Job Summary:

SmartBug is seeking a Temporary (3-5 month contract) Payroll and Benefits Specialist to provide administrative support to the SmartBug People Operations team. The individual will work closely with the HR team on the details of the payroll process, ensuring accurate and timely processing of employee salaries, benefits, and related records. Responsibilities include verifying timekeeping records, processing payroll changes, handling inquiries regarding payroll and benefits, and maintaining compliance with relevant regulations. This role is essential for fostering a positive employee experience and supporting the overall mission of SmartBug. The individual must have experience with Paylocity HRIS and payroll processing, document management, and general benefits administration.  This position also requires a thorough knowledge of HR policies, procedures and the ability to handle information of a highly confidential and critical nature. We are looking for an individual who is a fast learner, adaptable, proactive, able to solve problems quickly, and enjoys working in a remote environment.

What You’ll Do:

• Processes semi-monthly multi-state payroll in a timely and accurate manner
• Processes exception items requiring special handling. Calculates wages and payments for vacation payouts, terminations, adjustments, bonus and commission payouts, and other special payroll requirements such as garnishments/liens.
• Review timecards for accuracy and completeness. Connects with employees and managers regarding inquiries.
• Coordinates and completes required reports, audits, fillings for payroll and review of benefits feedsResponds to internal and external payroll-related questions
• Ensures that employees are paid on time and correctly. Navigates paycheck issues and reconciles as neededResearches applicable state, federal, and Company policies, procedures and laws to ensure full compliance with all payroll & benefit related matters
• Ensures that payroll filings are completed on time; provides missing filing information
• Prepares reports as requested by department heads and stakeholders
• Assists with annual EEO- filing, ACA reporting, Veterans Reporting, and any other compliance-related filings
• Processes expense payrolls in coordination with the accounting department
• Process payroll and benefits-related mail, including unemployment claims, state disability claims, and tax reviews and adjustmentsTroubleshoot payroll and benefits issues with Paylocity service team and act as the point of contact with Sr. HR Director and HR Generalist  for Paylocity questions
• Assist HR Generalist with employee benefits-related questions and inquiries
• Process Benefit invoices and works with insurance broker on invoice reconciliation

Requirements

• Minimum three years’ of Paylocity Payroll and HRIS experience is required
• Excels in detail oriented task management and payroll/benefits calculation
• Proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Must be a self-starter and have the ability to spearhead semi-monthly payroll preparationExtremely organized, proficient time management ability to manage conflicting priorities with easeUtilizes time efficiently and meets challenges with resourcefulness
• Contributes to building a positive team spirit, displays courtesy and sensitivity toward the needs of others
• Superior computer skills.  Adept at Google Workspace, MS Word, Excel & PowerPoint
• Comfortable with technology and learning new tools
• Bachelor’s degree preferred

Personal Qualifications:

• A positive person who is accustomed to a fast-paced environment
• A highly organized, detail-oriented, and reliable professional who can work independently
• A team player who truly views no task as too large or too small, but instead views every assignment as an opportunity to learn and grow
• A multi-tasker, who exhibits a high degree of initiative, integrity, and the ability to craft creative, pragmatic, and effective solutions.A self-disciplined and self-motivated professional with solid work habits, a commitment to promptness and managing deadlines, and a strong sense of pride in accomplishing a wide range of tasks and goals.
• A talented and caring colleague who displays good judgment, inspires confidence, and handles sensitive matters with absolute discretion.

WHAT WE OFFER - PERKS!

• Hourly rate of $28-$33 per hour (30-35 hours per week commitment)
• The flexibility of working remotely
• Accrued Sick-time off
• MacBook Air issued to you at time of hire

$28 - $33 an hour