Project Administrator

Summary

Join our dynamic team as a Project Administrator to lead the charge in updating and monitoring project tasks, budget, and schedule. In this key role, you will closely collaborate with the technical team of 4-5 members and report into the Project Director.

Requirements

• Exceptional communication, independence and problem resolution skills
• Excellent time management and organizational skills
• Experience creating reports and synthesizing information for projects
• Experience tracking budgets and providing summaries and reports for accounting
• Proficiency in task management software (such as Jira, ClickUp, Notion, MS Project, etc.) including creating custom tasks, dashboards, and Gantt charts
• Proficiency in Microsoft Office Suite of applications (or similar office suite softwares, e.g., Google Docs/Sheets)

Responsibilities

• Work closely with project director to create and update tasks, review reports, create and review schedules
• Build/populate PM software tool with existing WBS and schedule information
• Source components and communicate with vendors
• Track components: including tracking orders, updating quantities, tracking locations, updating status (QA complete, on telescope, etc.)
• Provide summaries of component status
• Track budget and orders: organize purchasing paperwork (quotes, POs, invoices), create and populate spreadsheets to track budget
• Provide summaries of budget and order status
• Track tasks: update status of tasks in PM software (deadlines, start and end dates, time tracking), create dashboard to present task overview and update regularly, create and update Gantt chart
• Create status and progress reports for team review
• Administrative support for team members, as needed

Preferred Qualifications

• Desired: PMP Certified
• Desired: experience working in a start-up or start-up-like environment

Benefits

• Flexible working hours and location
• Competitive salary: $90,000 - $100,000 USD a year (salary commensurate with experience and adjusted for locations outside of San Francisco)
• Great medical, dental, and vision insurance options, with many $0 premium options for employees and their families
• Up to 16 weeks parental leave
• Up to 20 days PTO, 19 company holidays, and 2 weeks sick leave every 12 months
• 401(k) with up to a 6% employer match
• Employer paid life insurance, AD&D, and short- and long-term disability insurance
• Generous childcare reimbursement
• Wellness allowance for fitness and wellness activities