Remote Project Administrator
Convergent Research
π΅ $90k-$100k
πRemote - Canada
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Job highlights
Summary
Join our dynamic team as a Project Administrator to lead the charge in updating and monitoring project tasks, budget, and schedule. In this key role, you will closely collaborate with the technical team of 4-5 members and report into the Project Director.
Requirements
- Exceptional communication, independence and problem resolution skills
- Excellent time management and organizational skills
- Experience creating reports and synthesizing information for projects
- Experience tracking budgets and providing summaries and reports for accounting
- Proficiency in task management software (such as Jira, ClickUp, Notion, MS Project, etc.) including creating custom tasks, dashboards, and Gantt charts
- Proficiency in Microsoft Office Suite of applications (or similar office suite softwares, e.g., Google Docs/Sheets)
Responsibilities
- Work closely with project director to create and update tasks, review reports, create and review schedules
- Build/populate PM software tool with existing WBS and schedule information
- Source components and communicate with vendors
- Track components: including tracking orders, updating quantities, tracking locations, updating status (QA complete, on telescope, etc.)
- Provide summaries of component status
- Track budget and orders: organize purchasing paperwork (quotes, POs, invoices), create and populate spreadsheets to track budget
- Provide summaries of budget and order status
- Track tasks: update status of tasks in PM software (deadlines, start and end dates, time tracking), create dashboard to present task overview and update regularly, create and update Gantt chart
- Create status and progress reports for team review
- Administrative support for team members, as needed
Preferred Qualifications
- Desired: PMP Certified
- Desired: experience working in a start-up or start-up-like environment
Benefits
- Flexible working hours and location
- Competitive salary: $90,000 - $100,000 USD a year (salary commensurate with experience and adjusted for locations outside of San Francisco)
- Great medical, dental, and vision insurance options, with many $0 premium options for employees and their families
- Up to 16 weeks parental leave
- Up to 20 days PTO, 19 company holidays, and 2 weeks sick leave every 12 months
- 401(k) with up to a 6% employer match
- Employer paid life insurance, AD&D, and short- and long-term disability insurance
- Generous childcare reimbursement
- Wellness allowance for fitness and wellness activities
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