Assistantly is hiring a
SaaS Administrative Assistant, Remote - Philippines

Summary

The job is for an Administrative Assistant supporting the Executive Assistant who directly supports the CEO in a tech-empowered startup studio. The role involves scheduling, communications, meeting minutes, ad hoc duties, optimizing the CEO's schedule, and assisting with project management. Required qualifications include competency, excellent communication, quick learning, high organization, tech-savviness, problem-solving skills, responsiveness, and experience in the AI/Tech industry.

Requirements

• Demonstrate proficiency in administrative tasks, handling multiple responsibilities efficiently under pressure
• Articulate ideas clearly and concisely, managing both written and verbal communications effectively with all stakeholders
• Quickly assimilate new skills and adapt to changes, maintaining flexibility with shifting priorities
• Employ systematic organization to manage tasks, ensure timely completion of projects, and maintain accurate records
• Proficient in modern technology and software, especially tools relevant to office productivity and project management
• Identify issues and develop effective solutions promptly, applying critical thinking and creativity to overcome challenges
• Act swiftly to communications, updates, and inquiries, prioritizing effectively to address immediate needs
• Leverage a background in the tech sector to enhance role effectiveness, understanding industry-specific challenges

Responsibilities

• Efficiently manage the CEO's calendar, arranging appointments, meetings, and calls to optimize daily productivity
• Handle all communications, including emails and calls, and serve as the point of contact between the Executive Assistant and other parties to ensure seamless information exchange
• Attend meetings, record detailed minutes, and track follow-up actions to ensure commitments are met
• Manage personal and professional tasks such as travel planning, gift purchasing, and event organization, ensuring attention to detail and efficient task completion
• Proactively manage and refine the CEO's daily schedule to prevent conflicts and maximize time efficiency
• Support project initiatives by coordinating resources, monitoring deadlines, and maintaining essential documentation to align with organizational goals

Benefits

• Permanent work from home opportunities
• Part-Time, Full-Time positions
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns