Sales Administrator

Summary

Join RSI Security as a Sales Administrator and provide critical support to the sales team, streamlining operations and improving efficiency. Maintain and update CRM records in HubSpot, build and manage HubSpot sequences for prospecting, and assist with proposal creation and document management using PandaDoc and Google Workspace. Track tasks and deal progress using Asana and Monday.com, coordinate meetings, and facilitate internal communication via Slack. Generate sales reports, maintain data hygiene, and ensure accurate and up-to-date sales documentation. This role requires strong attention to detail, organizational skills, and a collaborative mindset. The ideal candidate will be proactive, tech-savvy, and comfortable in a fast-paced environment.

Requirements

• 1–2 years of experience in a sales support, sales operations, or administrative role (preferably in a B2B or SaaS environment)
• Proficiency with CRM platforms, especially HubSpot (experience with sequences, contact management, and reporting preferred)
• Hands-on experience with productivity and collaboration tools, including G Suite (Docs, Sheets, Drive), Slack, and Google Calendar
• Familiarity with project/task management platforms, such as Asana and/or Monday.com
• Working knowledge of document management tools, especially PandaDoc or similar platforms used for proposals and contracts
• Experience organizing and maintaining digital assets and SOPs, ideally with Google Drive and Trainual
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills, especially when coordinating across teams
• Self-starter with a proactive mindset, comfortable working both independently and collaboratively in a fast-paced environment

Responsibilities

• Maintain and Update CRM RecordsEnsure all contact, company, and deal records are accurately maintained in HubSpot to reflect real-time pipeline status and sales activities
• Build and Manage HubSpot Sequences for ProspectingSupport the sales team by creating, customizing, and optimizing email sequences and task workflows in HubSpot to improve outreach efficiency and engagement
• Assist with Proposal Creation and Document ManagementPrepare and manage sales proposals, agreements, and other client-facing documents using PandaDoc and Google Workspace, ensuring accuracy, consistency, timely delivery, and brand alignment
• Keep Sales Docs Organized and Up to DateRegularly update internal sales documentation, maintain a structured Google Drive folder system, and ensure that training materials in Trainual reflect current processes and tools
• Track Tasks and Deal Progress (Asana & Monday.com)Use Asana and Monday.com to assign and follow up on tasks, manage timelines, and maintain visibility of the Sales team
• Coordinate Meetings and Facilitate Internal CommunicationSchedule and manage team meetings and client calls while supporting real-time internal communication across departments using Slack
• Generate Sales Reports and Maintain Data HygieneBuild and distribute regular reports on sales performance and pipeline status.Audit CRM data for accuracy, remove duplicates, and ensure clean, actionable prospect and client lists

Preferred Qualifications

• Take ownership and follow through without micromanagement
• Stay calm under pressure and manage shifting priorities with grace
• Solve problems proactively and always look for a better way
• Love structure, checklists, and keeping systems tidy and consistent
• Serve the team, understanding that behind every client win is solid support
• Bring a positive attitude and value growth, yours and others’

Benefits

• Competitive salary and annual bonus eligibility
• Flexible work environment (100% remote)
• Collaborative team culture rooted in trust and humility
• Opportunities for growth and professional development