Sales Administrator

Summary

Join RSI Security as a Sales Administrator and provide administrative excellence to our Sales Team. You will manage client-facing proposals and contracts, maintain CRM records, and ensure internal process alignment. Responsibilities include coordinating proposal development, updating CRM data, leading contract reviews, tracking deadlines, and providing administrative support. The ideal candidate will have 1–2 years of experience in sales operations or contract support, knowledge of procurement processes, CRM familiarity, and excellent communication skills. RSI offers a competitive salary, annual bonus eligibility, a flexible 100% remote work environment, and opportunities for professional development. We value a positive attitude, problem-solving skills, and a commitment to teamwork.

Requirements

• 1–2 years of experience in sales operations, proposal development, or contract support
• Basic knowledge of federal and commercial procurement/contract processes
• Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and sales systems
• Excellent written and verbal communication
• Strong organization and time management
• High attention to detail and document consistency
• Ability to work independently and in team environments
• Comfortable using Microsoft Office, Google Workspace, and cloud-based platforms
• Quick learner with a service-oriented, problem-solving mindset

Responsibilities

• Coordinate the development and delivery of client-facing proposals and SOWs
• Maintain and update CRM records for opportunities, clients, and contracts
• Lead the internal and external review, formatting, and version control of contracts
• Track deadlines, manage proposal pipelines, and support compliance with RSI’s standard contracting practices
• Provide ongoing administrative and documentation support to the sales and leadership teams
• Assist marketing with content formatting, presentations, newsletters, and internal/external communications
• Proofread and edit sales and proposal materials created by team members

Preferred Qualifications

• Take ownership and follow through without micromanagement
• Stay calm under pressure and manage shifting priorities with grace
• Solve problems proactively and always look for a better way
• Love structure, checklists, and keeping systems tidy and consistent
• Serve the team, understanding that behind every client win is solid support
• Bring a positive attitude and value growth, yours and others’

Benefits

• Competitive salary and annual bonus eligibility
• Flexible work environment (100% remote)
• Collaborative team culture rooted in trust and humility
• Opportunities for growth and professional development