Sales Coordinator, Executive Assistant

Summary

Join V2 as an Executive Assistant to the CEO in the Miami/Palm Beach area! This remote role, requiring occasional in-person meetings, offers comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, handling confidential information, and acting as a key liaison. You will also contribute to marketing and business development efforts, supporting outreach to high-level executives and assisting with proposal creation. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and experience in the consulting industry. This position provides opportunities for professional growth and development within a dynamic and collaborative environment.

Requirements

• Two (2) to six (6) years of proven experience as an Executive Assistant, preferably supporting C-level executives
• Strong sense of urgency & responsiveness to tasks, initiatives, and requests
• 1+ years of user experience in Salesforce
• Strong written, oral, and aural communication skills
• Ability to receive and apply constructive criticism and to manage conflict in a professionally mature manner
• Self-motivation and ability to overcome hurdles with reasonable guidance
• Proficient in Microsoft Office Suite and Salesforce applications
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills

Responsibilities

• Preview, organize, and prioritize CEO's daily emails, voicemails and other communications
• Play an active role in effectively managing the CEO's day-to-day schedule (aligning meetings, resolving conflicts, ensuring meetings stay on track, etc.)
• Leverage existing CRM and productivity systems (Salesforce.com, Google Apps, others) to help CEO better scale activities and impact the organization
• Manage & coordinate CEO’s travel as necessary
• Support outreach to high-level executives at prospective media clients to line up meetings between CEO and such executives
• Assist with the creation of budgetary estimates and proposals
• Restructure and cleanse CRM database with guidance from Sales leadership
• Support contact for key clients, maintaining positive relationships and ensuring client communication is organized and timely. This may involve scheduling client meetings, sending follow-up communications, and managing client-related documentation
• Research and identify potential leads or prospects within the target market. Compile and organize contact information for outreach, and assist in coordinating initial communications
• Assisting with marketing initiatives as needed through partnership with Marketing Director
• Perform competitive analysis around other consulting organizations focused on media or media-focused solutions companies
• Lead high-value operationally focused projects, which may include company-wide analysis and organization of key content / assets currently in Google Drive

Preferred Qualifications

• Experience working within the consulting industry
• Passion for learning and self-awareness around areas for growth

Benefits

• Competitive pay and bonus structure
• Benefits package...focuses on personal wellness at all levels for our team members
• A thriving boutique culture that is focused on growing you
• JPC (Job-Personal Life-Career) philosophy delivers a healthy balance of personal and professional growth along with our continued investment in your development
• Custom-designed goal-setting and coaching solution to help design your path forward in your career
• Opportunity to gain certifications across all of our technology partners (Salesforce, Snowflake, & Tableau to name a few)