Senior Executive Assistant

Summary

Join Horace Mann, a purpose-driven company dedicated to supporting educators, as a Senior Administrative Assistant. You will provide high-level administrative support to executives, managing complex calendars, coordinating meetings, and handling communications. This role demands exceptional organizational skills, attention to detail, and the ability to handle confidential information. You will ensure smooth daily operations and assist with project management. The ideal candidate possesses 5+ years of administrative support experience and strong proficiency in Microsoft Office Suite. This position offers a competitive salary and the opportunity to contribute to a company passionate about its mission.

Requirements

• High School diploma
• 5+ years of administrative support experience, preferably in a corporate or executive setting
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to handle confidential information with discretion
• Problem-solving skills and adaptability in a fast-paced environment

Responsibilities

• Provide executive-level administrative support to leadership or assigned teams
• Manage complex calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, and correspondence as needed
• Organize and maintain digital and physical files and records
• Handle travel arrangements, including booking flights, accommodations, and transportation
• Serve as a point of contact between executives, internal teams, and external stakeholders
• Draft and edit emails, reports, and other business documents
• Screen and prioritize phone calls, messages, and incoming requests
• Coordinate logistics for meetings, including agendas, minutes, and follow-ups
• Assist with special projects, research, and administrative initiatives
• Track deadlines, deliverables, and action items for key projects
• Manage office supplies, vendor relationships, and office equipment needs
• Support budgeting and expense tracking for departments or projects
• Identify opportunities to enhance efficiency in administrative processes
• Troubleshoot administrative challenges and implement solutions
• Maintain compliance with company policies and confidentiality standards

Preferred Qualifications

• Experience supporting senior executives or department heads
• Knowledge of office management systems and procedures
• Familiarity with industry-related software or database management

Benefits

Salary: $53,200.00 - $78,550.00