Senior HR Operations Specialist

Summary

Join Ubisoft Ukraine as a Senior HR Operations Specialist and provide comprehensive support to all employees. Oversee military records and conscription processes, ensuring compliance with Ukrainian labor laws. Maintain HR documentation, automate workflows, and provide data analysis and reporting. Serve as the go-to expert on labor law, manage expat support, and draft HR policies. Administer employee benefits and collaborate with various departments on shared initiatives. Contribute to process improvement projects and maintain a high level of accuracy and attention to detail.

Requirements

• 5+ years of experience in a similar position
• Deep knowledge of the Labor Code of Ukraine and related legislation (incl. mobilization / military-booking rules)
• Good command of MS Excel & MS Office (mail merge, pivot tables, VLOOKUP, basic formulas) and the ability to learn to manage additional software applications
• Good command of English (written and spoken)
• Proactive, process-minded with attention to detail
• Comfortable working with ambiguity or shifting priorities
• Able to meet deadlines. Experience in managing high workload and solving complicated issues
• Experience of working in a fast-paced environment

Responsibilities

• Military records & booking from conscription: Oversee the end-to-end process in line with Ukrainian legislation, prepare all required documents for conscripts, and act as the primary point of contact on mobilization matters
• Labor-law compliance (around 70-80 official employees): Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations
• Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc
• Serve as the go-to expert on labor-law questions
• HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams
• Data, reporting & audits: provide HR analytics, reports, and audit support by leveraging HR information systems & databases as per requests
• Coordination of the expat support provider: monitor immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider
• Policies & contracts: draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&A teams; be the main contact for HRBPs on these topics
• Employee benefits administration: administrating medical and life-insurance programs in collaboration with the insurance broker
• Time-sheet closure: finalize monthly timesheets in the company systems
• Cross-functional collaboration: work closely with Finance, Legal, and other G&A functions on shared processes and initiatives
• Process-improvement projects: contribute to continuous-improvement activities and broader HR operations projects

Benefits

• Generous Time Off — 20 annual vacation days, additional leave for volunteering, parental leave, and special occasions. Sabbaticals and long-term leave options are also available
• Temporarily Flexible Work Model - during this challenging time, you have the flexibility to choose where you work — remotely or from our Kyiv and Odesa offices. Our offices remain available for those who need a collaborative space or a stable work environment, ensuring uninterrupted workflow while prioritizing safety
• Professional Growth — Access Ubisoft’s learning platform, training programs, English & French classes, and a structured career development plan. Participate in leadership programs tailored to Ubisoft’s business environment
• Comfortable Workplace & Tech Support — A modern office featuring sports facilities, a Fun Hub, and a shelter. We foster a welcoming and inclusive environment, ensuring accessibility for individuals of all abilities. Work with the latest hardware, benefit from dedicated IT support, and receive a home office setup for remote work
• Health & Wellness — Premium health insurance, psychological support, gym memberships, mindfulness sessions, and wellness activities. Free bicycles for commuting
• Community & Fun — Additional time off for social initiatives, office celebrations, game release events, and after-work activities. Recreational areas with board games, video games, and a Ubi-library
• Gaming Perks — Enjoy a collection of Ubisoft games across all platforms