Senior Payroll Analyst

Summary

Join Smartsheet as a Senior Payroll Analyst and support payroll operations for our U.S. workforce, collaborating globally. You will process payroll, perform reconciliations, and support employees while championing efficiency and scalable solutions. This role requires a detail-oriented, analytical professional with excellent communication skills and a passion for continuous improvement. You will report to the Payroll Manager and this role may be performed remotely with a preference for Pacific or Mountain time. The ideal candidate will have 5+ years of experience processing multi-state U.S. payroll and supporting international payrolls, strong knowledge of payroll and tax regulations, and hands-on experience with payroll systems (Workday and CloudPay preferred). Smartsheet offers a competitive salary and benefits package.

Requirements

• 5+ years of experience processing multi-state U.S. payroll and supporting international payrolls
• Strong knowledge of federal, state, and local payroll and tax regulations
• Hands-on experience with payroll systems, with Workday and CloudPay strongly preferred
• In-depth understanding of stock-based compensation (e.g., ESPP, ISOs, RSUs, NQs) and related tax implications
• Exceptional communication skills—clear, professional, and approachable in both written and verbal formats
• High attention to detail and accuracy, with strong analytical and problem-solving abilities
• Ability to prioritize effectively, adapt to shifting demands, and work independently in a fast-paced environment
• Advanced spreadsheet skills (Excel/Google Sheets), including VLOOKUPs and pivot tables
• Solid understanding of payroll-related accounting and finance principles
• A continuous improvement mindset with experience automating and scaling payroll processes

Responsibilities

• Process, reconcile, and validate payroll for 2,200+ U.S. employees, including off-cycle runs and ad-hoc payments
• Partner with third-party vendors (e.g., OSV, CloudPay) to ensure timely and accurate execution
• Support international payroll operations as needed
• Manage U.S. payroll tax compliance, including registration and maintenance for all jurisdictions
• Review and reconcile tax filings (quarterly and annual) and ensure alignment with applicable laws and regulations
• Lead year-end payroll processes (W-2/W-3 reconciliation) and support U.S.-based external audits (e.g., 401(k), workers' compensation) by preparing required documentation
• Champion improvements to payroll systems, with a focus on U.S. payroll configurations
• Lead Workday projects from requirements through implementation
• Conduct in-depth analysis of U.S. payroll issues to identify root causes and deliver effective solutions, staying current with best practices and regulatory changes
• Serve as the primary contact for U.S. payroll inquiries, providing timely and accurate support
• Collaborate with internal partners—such as AP, Tax, People Ops, Benefits, Compensation, and Accounting—on funding, updates, and documentation
• Support global payroll initiatives, including country expansion and compliance research
• Help facilitate cross-training and maintain the highest standards of confidentiality

Preferred Qualifications

Familiarity with related tools such as OSV Atmosphere and Fidelity is a plus

Benefits

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Sick Time Off
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)