Senior Payroll Manager

Summary

Join Dudek, a leading environmental firm, as their Payroll and Compliance Manager. You will oversee all aspects of payroll and compliance, ensuring adherence to federal, state, and local laws. Responsibilities include managing payroll taxes, preparing reports, conducting audits, and developing policies. You will lead and develop the payroll team, providing training and support. The ideal candidate possesses 7-10+ years of payroll processing experience, including 3-5 years in a managerial role, and a strong understanding of payroll laws and regulations. Dudek offers a competitive salary, benefits, and a flexible work-life balance.

Requirements

• Bachelor’s degree or equivalent years of experience
• 7-10+ years’ experience in processing and overseeing payroll
• Proven experience in payroll and compliance, with a minimum of 3-5 years in a managerial or supervisory role
• Knowledge of benefits
• Comfortable with reporting in various systems
• Intermediate MS Excel skills
• Ability to manage confidential information
• Thorough understanding of federal, state, and local payroll laws and regulations
• Strong analytical and problem-solving skills with exceptional attention to detail
• Excellent interpersonal and communication skills, with the ability to explain complex payroll compliance concepts to non-payroll team members
• Strong organizational and project management skills
• Ability to work independently and collaboratively in a fast-paced environment
• Experience processing payroll in Ceridian Dayforce 2+ years
• As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment: pre - employment drug test and background check

Responsibilities

• Ensure compliance by registering the company as a business/employer, maintaining various accounts for each state (UI, DOL), filing reports, and facilitating required payments
• Responsible for contacting states and municipalities to resolve issues
• Responsible for identifying and ensuring the Company’s pay compliance under contracts where prevailing wage laws apply
• Reviews and ensures accurate and timely W2 issuance and filings
• Manage all payroll tax-related activities, including accurate calculation and submission of payroll taxes, compliance with tax laws, and reconciliation of tax discrepancies
• Reconciles quarterly tax filings to ensure accuracy of filings
• Prepare and submit periodic payroll reports to relevant government agencies and maintain records as required
• Provide information to internal stakeholders
• Audits the payroll to ensure accurate and timely pay for all team members
• Support the annual audits, Dudek, 401(k), ESOP and VEBA Captive Health plan audits, for any payroll requested information ensuring all necessary documentation and records are readily available and accurate
• In conjunction with legal, HR and finance leadership, develop and maintain payroll and benefit plan policies and procedures that align with legal requirements, controls, and company guidelines
• Serve as a subject matter expert on payroll compliance matters and provide guidance to internal teams, answering employee related inquiries
• Stay current with payroll and benefit regulations, industry best practices, and technological advancements to recommend and implement process improvements
• Manages and leads the payroll team including the payroll processors and prevailing wage team providing structure and oversight of the process
• Provide training and support to HR and Finance staff on payroll compliance topics
• Coach, lead, and develop payroll team members

Preferred Qualifications

• Experience in Architecture-Engineering-Construction (AEC) industry
• Experience with Deltek VantagePoint or similar timekeeping, accounting & payroll software
• Experience working in a remote environment is preferred
• Certification preferred (Certified Payroll Professional - CPP or Fundamental Payroll Certification - FPC)

Benefits

• Competitive salary
• Medical, dental, and vision coverage
• Discretionary bonuses, based on firmwide, divisional, and individual performance
• Yearly merit review
• Employee stock ownership program
• Dog friendly offices
• Generous vacation package