Senior Personal Assistant

Summary

Join our team as a Senior Personal Assistant in a volunteer capacity, supporting the Director-General's office with external correspondence, meeting scheduling, and administrative tasks.

Requirements

• Excellent English oral communication skills, including the ability to develop effective working relationships
• Work flexibly across professional and operational boundaries and communicate professionally with internal and external stakeholders
• Excellent English writing
• Close attention to details
• Excellent organizational skills and ability to balance competing work demands
• Ability to support technology-enabled meetings e.g. video conferencing, skype, digital conference calls
• High attention to detail and proven experience in managing sensitive data
• Conscientious but proactive approach
• Solution-orientated and confident style
• Proven experience working in a similar role is essential, preferably acquired in a fast-moving growth environment
• Experience working in a high-pressure environment and delivering to tight deadlines
• Advanced Microsoft Word, Powerpoint, Excel, and Outlook

Responsibilities

• To handle external correspondence for the Director-General
• To manage and monitor incoming and outgoing email correspondence, responding and redirecting mail items to directorate officers as necessary
• Ensuring replies are issued within corporate deadlines and to standard
• To schedule high-level meetings for the Director-General
• To provide cover to Divisional Secretaries on an ad hoc basis
• To work with the Senior Administrative Officer to ensure the smooth running of the Director-General’s Office
• To implement and manage new administrative processes where appropriate
• To undertake factual research as required
• To support general resource management duties and occasionally help coordinate cross-divisional programs
• To support the Director-General during conferences and events

Benefits

• Your mind will be mentally stimulated, hence providing you with a sense of purpose
• You will advance and boost your professional career by helping you to make professional connections and giving you real-world experience at the intersection between climate and emerging technologies
• Help you develop long-lasting professional relationships with others. People who come together to make the world a better place forge a close connection