Senior Project Coordinator

Summary

Join the Executive Secretariat Team as an ambitious and adaptable business consultant. This hybrid role offers a unique opportunity to work with senior leaders in a high-visibility environment within a fast-paced agency. You will manage correspondence, support budget/finance projects, and serve as a liaison for executive communications. The position requires a graduate degree, 6-8 years of relevant experience, and strong technical and communication skills. The ideal candidate will possess budgeting and finance experience, data analysis skills, and the ability to thrive in a demanding environment.

Requirements

• Graduate degree in a related topic area
• 6-8 years of applicable experience
• Correspondence management and copyediting
• Meeting management and hosting
• Customer service and problem-solving skills to manage expectations
• Up-to-date software skills (e.g., Microsoft Suite – especially SharePoint, Excel, and PowerPoint; Adobe, Teams, Zoom, Outlook, etc.)
• Either currently holds a Tier 2 Clearance (e.g., Public Trust) or eligible to gain one

Responsibilities

• Provide business consultant support and expertise to ASPR program office officials and senior/executive leadership; troubleshoot business process issues and recommend corrective courses of action
• Support data analysis of correspondence across the various program offices in order to provide metrics, as needed
• Facilitate regular status update briefings; draft, edit, and oversee regular status reporting for office business requirements; organize file structure and required written/electronic material; draft written work products, as needed
• Actively engage and work within the Strategic Work Information Folder Transfer (SWIFT) and Secretary’s Policy System (SPS) systems to ensure end-to-end coordination of all correspondence with internal and external players; triage issues through ASPR
• Serve as a subject matter expert in plain language and ensure all official government work products are effectively compliant with plain language requirements
• Provide strategic and operational comprehensive tracking and task management for the portfolio
• Serve as the agency and departmental liaison on all matters related to executive correspondence and document management
• Review and analyze incoming correspondence for accuracy and alignment with the ASPR mission, policies, strategic plan, and authorizations; ensure that all correspondence tasked to offices is completed on time and is checked for grammar, spelling, and correct/appropriate content
• Provide lead coordination for interdepartmental clearances of high-level policy and technical documents, including submission of documents for review, addressing comments and edits, and obtaining appropriate signatures

Preferred Qualifications

• Ability and flexibility to work in a fast-paced environment with competing priorities
• Strong communication skills
• Ability to collaborate with team member to coordinate responsibilities
• Budgeting and finance
• Data analysis paired with Excel spreadsheet manipulation
• Time management; multitasking
• Project management; detail-oriented

Benefits

• This is a hybrid role with on-site and remote work
• Monday, Wednesday, Thursday, and Friday remote
• Tuesday onsite