Talent Operations Project Manager

Summary

Join Pearl Talent as a Talent Operations Project Manager and play a key role in staffing AI experts for client projects and managing the admissions pipeline. This fully remote position (LATAM or EA countries) requires managing day-to-day staffing workflows, maintaining accurate documentation, coordinating communication, and tracking key metrics. You will collaborate with various teams, refine staffing processes, and manage AI-powered screening processes for new expert applications. The ideal candidate possesses strong organizational and communication skills, experience in a fast-paced environment, and proficiency in various collaborative tools. Pearl offers retention bonuses, an annual retreat, and unlimited PTO.

Requirements

• 2+ years of experience supporting US-based clients, preferably in recruiting, talent operations, or project coordination
• Strong proficiency in Airtable, Google Docs, Slack, and other collaborative tools
• Experience with high-velocity environments, ideally in startups or fast-paced operational roles
• Comfortable with ambiguity; able to define and build processes as you go
• Highly organized, detail-oriented, and a strong project manager and executor
• Strong communication skills and ability to manage multiple stakeholders and priorities

Responsibilities

• Own and manage the day-to-day staffing workflows, including tracking open roles, candidate pipelines, and staffing deadlines
• Maintain accurate and up-to-date documentation in tools such as Airtable, Slack, and Google Docs
• Coordinate staffing request threads and ensure timely communication across stakeholders
• Set up and manage client-specific Slack channels and internal coordination hubs
• Run bi-weekly staffing syncs with leadership to prioritize roles and align resources
• Track key staffing metrics (e.g., time to staff, open/close rates) and generate performance reports
• Help define and refine staffing SOPs in a fast-changing environment
• Partner with GMs, Solutions Architects, and Delivery Leads to align staffing with client needs
• Provide regular updates on staffing health and talent pipeline to leadership
• Support smooth handoffs between staffing and project operations
• Collaborate cross-functionally to continuously refine workflows and priorities
• Manage AI-powered screening processes for new expert applications
• Schedule and coordinate expert interviews and manage end-to-end onboarding
• Ensure expert records are consistently accurate and complete across systems
• Drive improvements in admissions workflows to boost efficiency and candidate experience

Preferred Qualifications

• Experience with AI sourcing tools such as GEM
• Background in technical recruiting or AI/ML talent operations
• Exposure to consulting environments or experience working with delivery teams
• Familiarity with staffing SLAs, pipeline reporting, or admissions processes in expert networks

Benefits

• Fully WFH, forever
• Annual team retreat
• Unlimited PTO
• Potential Growth Opportunities