Flexport is hiring a
Workplace Associate

Summary

Join Flexport, a global logistics company, as a Workplace Coordinator to help build and scale business expansion projects. This part-time role requires strong communication skills, experience with setting up new offices, and a passion for people.

Requirements

• A BS/BA degree preferred
• Up to one year of administrative/office experience, ideally in a high-growth environment
• A passion for people. You are smart, thoughtful, emotionally intelligent, and excited to bring out the best in people
• Strong communication skills
• Experience with setting up new office is a plus
• A demonstrated ability to work collaboratively across departments within a complex organization
• A structured and organized approach towards your work
• A strong sense of urgency and personal accountability (you take the initiative to make things happen)
• Professionalism including the ability to make a good first impression and demonstrate respectful, friendly and welcoming behavior
• You see a problem and come armed with a solution
• A 'compliance first' attitude to keep our regulators happy and enthusiastic about Flexport since we operate in a heavily regulated industry

Responsibilities

• Front Desk Duties: Be the welcoming face of Flexport answering phones, directing calls, and greeting guests
• Logistical event coordination (Happy hours, office visits, etc.)
• Work with the Workplace Coordinator or Manager to ensure all office supplies are ordered and stocked at all times
• Maintain and respond to Jira tickets
• Manage the office culinary program (snacks, drinks, lunch, events)
• Coordinate with building management (input work orders, access requests, vendor registration, dog registration, etc.)
• Creation of new hire security badges
• Manage office space planning, office moves, desk assignments, etc
• Help maintain the appearance of the office, conference rooms, kitchens, and common areas
• Be a set of eyes on all things office, vendors, security, and facilities
• Help us stay in compliance across our office and an ambassador of employee security
• Work in conjunction with IT Help Desk on new hire workstation setup and office moves
• Admin support and additional projects as needed