Accounts Payable Associate

Summary

Join PayJunction as an Accounts Payable Associate and process financial documents accurately and timely. You will handle vendor bills, credit card transactions, and employee reimbursements, while ensuring compliance and maintaining positive vendor relationships. This role requires strong attention to detail, proficiency in accounting software, and experience with AP automation tools. The position offers a flexible work environment with options for remote or in-office work, along with comprehensive benefits including health insurance, retirement plan, paid time off, and professional development opportunities. The ideal candidate will have at least 3 years of experience in Accounts Payable and a strong understanding of GAAP. PayJunction values a people-first culture and offers a supportive work environment.

Requirements

• Minimum of 3 years of experience in Accounts Payable, including high-volume invoice and payment processing (100+ payments/month)
• 3+ years of experience using accounting software; QuickBooks strongly preferred
• 1+ years of experience with AP automation tools; Airbase preferred (experience with Bill.com, Zip, Coupa also considered)
• Familiarity with Generally Accepted Accounting Principles (GAAP), including: Cash vs. accrual accounting
• Bank and account reconciliations
• Month-end and year-end close processes
• Strong attention to detail with proficiency in accurate, high-volume data entry
• Proficiency in Excel and Google Sheets required; must be capable of creating and editing reports and using basic formulas
• Demonstrated expertise in: Processing vendor payments
• Monitoring due dates and validating contract terms
• Identifying GL and department coding
• Confirming approvals and performing 2- or 3-way matching
• Comfortable adopting and working with new accounting and AP automation tools

Responsibilities

• Monitor the Bill Payments Inbox in Airbase daily to ensure timely review and processing
• Accurately and promptly process all vendor bills, credit card transactions, employee expense reimbursements, and travel and trade show requests, including related budgets
• Handle inventory order payments for smart terminals, ensuring accuracy and timeliness
• Monitor and manage annual contract renewals monthly; proactively follow up with relevant teams on missing or delayed items
• Maintain compliance by identifying and escalating fraudulent activity or phishing attempts
• Keep vendor records current and complete, including name, address, W-9s, and tax setup within the accounting system
• Foster and maintain positive vendor relationships by providing clear, accurate, and timely communication
• Deliver excellent internal customer service by supporting team members with professionalism and responsiveness
• Ensure that internal process documentation is consistently accurate and up to date
• Actively identify and support the implementation of process improvements and operational efficiencies

Preferred Qualifications

• Experience using Google Workspace (Gmail, Google Drive, Docs, etc.) preferred
• Associate degree in Accounting, Finance, or a related field preferred (or equivalent professional experience)

Benefits

• Health, dental, and vision paid 100% by company for you and your dependents
• 401k with 6% match
• FSA and Dependent Care FSA
• Long-term & short-term disability coverage for you paid 100% by company
• 8 paid company holidays per year
• 2 paid floating holidays per year
• 1 paid volunteer day per year
• Annual learning stipend
• Home office equipment stipend
• Quarterly “fun budgets” for team bonding events
• Opportunity to be part of a company that is changing a whole industry
• Opportunity for growth within the company
• Opportunity for remote, in-office, or hybrid work