Accounts Payable Coordinator

Summary

Join our team as an Accounts Payable Coordinator and ensure the smooth and timely processing of invoices and payments. You will be responsible for reviewing, processing, and accurately entering vendor invoices, scheduling payments, and analyzing invoices for accuracy. This role also involves managing the accounting inbox, collaborating with internal teams, generating reports, and reconciling accounts payable records. Strong attention to detail and analytical skills are essential. The position is fully remote with a pay rate of $11-$13 per hour and offers training and support.

Requirements

• Minimum of 3 years in accounts payable or bookkeeping roles
• Familiarity with accounting software and advanced Excel skills
• Advanced English proficiency required
• Experience handling tax 1099 vendors
• Ability to raise concerns and request help proactively; must not hesitate to seek assistance when needed
• Ability to handle a high volume of invoices and bills
• Understand internal and external customer needs and adapt to manage frustrations and expectations

Responsibilities

• Review, process, and accurately enter vendor invoices
• Schedule and prepare timely payments to avoid late fees
• Analyze invoices for accuracy, legitimacy, duplicates, and proper categorization
• Monitor and manage the accounting inbox daily to clear pending items
• Collaborate with finance and internal teams for bill approvals and cash flow alignment
• Communicate proactively and professionally with internal stakeholders
• Generate reports on outstanding invoices and payments
• Reconcile accounts payable records with the general ledger to ensure accuracy
• Provide spending insights to support budgeting efforts
• Prepare 1099 tax documentation in compliance with regulations
• Maintain organized and accurate financial records

Benefits

• Training and support to succeed in your role
• Position is completely remote