Travel and Accounts Payable Coordinator

Summary

Join Offchain Labs as a detail-oriented and highly organized Travel and Accounts Payable Coordinator! Manage all aspects of company travel, ensuring proper expense tracking and billing. Oversee bookings for flights, hotels, and car services, supporting various travel needs. Manage employee expense reimbursements and process general company accounts payables. Provide on-call support to assist employees with urgent travel issues. This role requires strong organizational skills, attention to detail, and proactive communication. Offchain Labs offers a remote-first work environment, various benefits, and a commitment to fostering a diverse and inclusive workplace.

Requirements

• Be a highly organized problem solver who thrives in fast-paced environments and can juggle multiple travel requests simultaneously
• Possess strong attention to detail, ensuring that every travel arrangement is accurate, cost-effective, and aligned with company policies
• Be a proactive communicator who can anticipate travel issues, resolve challenges quickly, and keep employees informed
• Be comfortable providing emergency travel support as needed, ensuring employees have assistance during unexpected situations
• Be a team player who can collaborate cross-functionally with Finance, vendors, and employees across all levels of the company

Responsibilities

• Manage all company travel, including flights, hotels, car services, and other necessary arrangements
• Support travel requests from marketing, eligible team programs, and business-related travel needs
• Serve as the primary point of contact for employee travel inquiries, troubleshooting issues as they arise
• Offer on-call travel support to help employees with any unexpected travel issues, such as flight cancellations, missed connections, or last-minute changes, ensuring a smooth and stress-free experience
• Research and negotiate preferred rates with travel vendors to optimize cost savings
• Maintain accurate travel records and ensure compliance with company travel policies
• Partner with Finance to track travel-related expenses and ensure appropriate billing, expense reimbursements, and reporting
• Support accounting by organizing and processing general company accounts payable to ensure our vendors are paid in a timely manner

Preferred Qualifications

• Take ownership of company-wide travel coordination, ensuring smooth and efficient booking of flights, hotels, car services, and other logistics
• Be the go-to contact for employees on the move, handling travel changes, troubleshooting issues, and providing timely support
• Work closely with Finance to track travel expenses, ensure compliance with policies, and support accurate billing and reporting
• Build and manage relationships with travel vendors, negotiating competitive rates and streamlining processes
• Support global teams, handling travel needs across multiple time zones and accommodating different regional requirements

Benefits

• Remote-first global workforce + soon to open NY office
• Annual company offsite + team onsites
• Professional reimbursement program (facilitates industry conference attendance, certifications, and more)
• Medical, dental & vision coverage (US + some other countries)
• 401k retirement plan + company match (US only)
• Wellness stipend
• Home office set up / ergonomic equipment program