Accounts Payable Specialist

Summary

Join Coalition, a leading Active Insurance provider, and contribute to our mission of preventing digital risk. This Accounts Payable Specialist role offers the opportunity to manage vendor relationships, process invoices, reconcile statements, and handle expense reports. You will play a key role in ensuring accurate financial reporting and compliance. The position requires strong attention to detail, proficiency in accounting software, and excellent communication skills. We offer a competitive salary, comprehensive benefits, and a flexible remote-first work environment. Coalition is committed to fostering an inclusive and supportive workplace.

Requirements

• Successfully works independently with little instruction and can adapt to change
• Thrives in a remote team environment
• Proficient in Microsoft Office with knowledge of Excel, experience with google suite email, gsheets and gdocs
• Effective communication skills and customer service approach
• Action-oriented and solution-driven and able to work in a fast paced environment
• Highly accurate and detail oriented
• Ability to identify and resolve exceptions and interpret data
• Possess critical thinking and analytical skills

Responsibilities

• Assist management with all vendor reporting, vendor onboarding, and maintain vendor contracts and W9s
• Code invoices accurately with entity, GL account, dept, class, service period description, and approvers
• Respond to vendor inquiries and interact with vendors regarding issues relating to invoices (AP inbox)
• Comfortable managing an offsite contractor
• Manage global vendors that assist with AP entry, including review of day to day work, creating new standard operating procedures, and ensuring SLAs are met
• Data entry of vendor invoices and matching of purchase orders to invoices
• Reconcile vendor statements and work to resolve discrepancies internally and externally
• Process and track employee expense reports, and review data entry work as needed
• Prepare payment batches (domestic and international)
• Uphold corporate policies in the accounts payable and cash disbursement areas
• Assist with and ensure successful quarterly and year end close activities and audits in areas related to accounts payable
• Participate in and drive continuous improvement projects/initiatives
• Ensure and maintain SOX 404 controls compliance
• Complete ad hoc projects as needed including acquisition integration

Preferred Qualifications

• Bachelor’s or Associate’s degree preferred
• Netsuite and Coupa experience preferred
• 3-5 years’ experience of Accounts Payable processing
• Knowledge of sales, use, and VAT tax desired

Benefits

• 100% medical, dental and vision coverage
• Flexible PTO policy
• Annual home office stipend and WeWork access
• Mental & physical health wellness programs (One Medical, Headspace, Wellhub, and more)!
• Competitive compensation and opportunity for advancement