Accounts Payable Specialist

Summary

Join Platform Science as an AP Specialist and advance your career in accounts payable. This remote position offers cross-functional collaboration and accounting experience beyond transactional AP work, including bookkeeping and account reconciliations. You will report to an Accounting Manager. The role involves invoice and payment processing, account reconciliations, record keeping, communication with vendors and internal departments, and assisting with monthly accounts payable accrual. Platform Science provides a comprehensive benefits package. The estimated base salary is between $49,920 and $70,921.

Requirements

• Minimum of 5 years of experience in related field
• Minimum of high school Diploma or equivalent

Responsibilities

• Invoice processing – receiving, processing and verifying invoices from vendors.  This includes obtaining the proper approvals based on the company’s approved matrix and entering the invoice into Netsuite with the proper account and cost center information
• Payment processing – preparing and processing payments to vendors, including check requests and electronic payments.  Reviewing proposed weekly payments with the Treasury to ensure funding is available.  Process payments on time to avoid late fees and interest costs.  Where an early payment discount is offered, process payments within a shorter duration when possible
• Account Reconciliations – reconciling vendor statements and resolving discrepancies.  This could include reaching out to both internal departments and vendor contacts
• Record Keeping – maintaining accurate and up-to-date records of all accounts payable transactions.  Could include reaching out to internal departments and vendors regarding missing invoices to ensure they are entered and paid timely.  Ensure all documentation is included in Netsuite – invoice, approvals, other items
• Communication – Interacting with vendors and internal departments regarding invoice and payment inquiries
• Reporting and month-end – assisting with the monthly accounts payable accrual to ensure recording of all expenses incurred and in the correct period

Preferred Qualifications

• Working experience with NetSuite and Bank disbursement portal is preferred
• Demonstrated cross functional collaboration and working experience is preferred

Benefits

• Medical, dental, and vision insurance
• Short-term and long-term disability insurances
• AD&D and life insurance
• 401k plan
• Paid vacation, sick leave and holidays
• Six weeks of paid parental leave