Accounts Payable Specialist

Summary

Join Skillsoft as a detail-oriented Accounts Payable Specialist and manage invoice processing, payments, and financial transactions, ensuring accuracy and compliance. You will review and verify invoices, resolve discrepancies, process payments, maintain accurate records, reconcile vendor statements, and communicate with vendors. The role also involves setting up new vendors, assisting with audits, supporting process improvements, and documenting policies and procedures. Success requires strong organizational skills, attention to detail, excellent communication, and problem-solving abilities. Experience with accounting or accounts payable is essential, along with proficiency in relevant software.

Requirements

• 1-2 years of relevant accounting or accounts payable experience
• Proficiency in Windows, Excel, email and web-based tools
• Strong organizational skills and attention to detail
• Excellent communication skills and ability to work in a team environment
• Ability to multi-task and prioritize responsibilities
• Strong problem-solving skills and proactive approach

Responsibilities

• Review and verify invoices, resolve discrepancies, and process payments efficiently
• Match vendor invoices with purchase orders and post invoices to the accounting system
• Assist in processing weekly and semi-monthly payments, including checks, ACH, and wire transfers
• Monitor and ensure all payments are up-to-date and accurately recorded
• Maintain accurate records and documentation of all accounts payable transactions
• Reconcile vendor statements and resolve and discrepancies
• Communicate with vendors regarding payment status and resolve any issues
• Setting up new vendors as needed and help process 1099s
• Assist with internal and external audits related to accounts payable
• Support the team in process improvements and automation initiatives
• Follow company policies and procedures related to accounts payable
• Recommend improvement of processes through automation
• Document policies and procedures
• Readily available for internal and external audits for various agencies
• Assist in the month end closing process including preparation of applicable journal entries and performing account reconciliations
• Ability to effectively and efficiently operate in a dynamic and fast-paced, deadline-oriented environment

Preferred Qualifications

Experience with PeopleSoft 9.0 Financials, Coupa, and other financial software is preferred