Accounts Payable Specialist

Summary

Join our team as an Accounts Payable Specialist and process payments to vendors for goods and services. Administer internal controls, ensure timely and accurate payments, and contribute to efficient payment systems. Reconcile vendor invoices and statements, process expense payments, and maintain accurate records. Follow financial policies and procedures, communicate effectively with internal and external partners, and complete special projects as assigned. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The position offers remote work flexibility and a comprehensive benefits package.

Requirements

• At least Associate's Degree in Business, Accounting or related field
• 1-3 years experience in Accounts Payable
• Ability to multi-task, coordinate, and complete the entire accounts payable processes within set standard procedures while working effectively with multiple departments, vendors and associates
• Highly organized and able to work within a high volume, fast paced work environment, while adhering to tight time schedules
• Ability to communicate effectively
• Knowledge of computer software applications including Microsoft Word, Excel, Outlook
• Performs other duties as assigned
• Complies with all policies and standards to support the efficient operation of the department and company
• Effectively communicate in English
• An internet connection with a minimum 5mbps (5,000 kbps) speed
• Adhere to break and attendance schedules as agreed upon with the manager
• A quiet and distraction­ free working space that will adhere to ergonomics best practices
• Quarterly check-­in meetings with the manager

Responsibilities

• Accurately reconciles vendor invoices and credit memos for PO related purchases through the AP/PO subsystem in an accurate and timely manner while maintaining a backlog status at 15 (business) days or less
• Accurately reviews and reconciles vendor statements on a monthly basis placing emphasis on maintaining current balances with the vendors
• Reviews and processes payment for expense (no PO) related documents in an accurate and timely manner and ensures documents from the previous month are entered prior to the A/P close of books in the next month
• Retains a 7 day or less status report for open check request assignments and invoices released from buyer queues
• Efficiently utilizes the corporate credit card for payment of vendor invoices
• Follows the financial policies making sure that disbursements are issued according to AP processing procedures, payment schedules, and approval level guidelines
• Reconciles aged un­-invoiced stock receipts through the A/P subsystem on a monthly basis; monitors the report to ensure records are accurate; completes responsibility before company close of books
• Follows department standards for the processing of EDI invoices
• Ensures that all communication with customers (internal and external) are courteous, cordial, business­like and timely
• Responds to requests from management for information that may be used to support the goals and business decisions of the company
• Reports to management changes and updates that should be made to the scenarios, procedures and processes
• Completes special projects as assigned
• Monitors Image Inflow Orphan Maintenance to ensure scanned invoices are updated in a timely manner and do not remain in the menu for more than 7 days
• Assists as back­up support for other AP team members
• Scans or Uploads invoice/supporting document to imaging system for audit
• Collaborates with internal and external partners to resolve invoice discrepancies
• Completes monthly reconciliation for company credit cards

Benefits

• HMO with 1 free dependent upon hire
• Life Insurance
• 20% Night Differential
• 20 PTO credits annually
• VL and SL cash conversion
• Annual Performance-Based Merit Increases and Employee Recognition
• Great Company Culture
• Career Growth and Learning
• A laptop will be provided by the company
• Amenable to work on a flexible schedule
• Night Shift
• WORK FROM HOME