Accounts Payable Specialist

Summary

Join unybrands, a leading next-generation e-commerce platform for micro-brands, as an Accounts Payable Specialist. You will process invoices and credit memos, resolve discrepancies, track invoice status, and ensure timely payments. The role requires strong organizational skills, proficiency in Microsoft Excel, and 3-5 years of Accounts Payable experience. Fluency in English and Mandarin is essential. You will collaborate with vendors and internal teams to improve processes and maintain accurate reporting. This position offers the opportunity to contribute to a growing company and work with a team focused on continuous improvement.

Requirements

• Coachable
• Detail, goal, and team oriented
• Fluent in English and Mandarin in a professional environment
• Robust collaboration skills
• Good verbal and written communication skills
• Good organizational skills
• Effective time management
• Easily adapts to new or changing processes
• Understanding of basic principles of finance, accounting, and bookkeeping
• Advanced Microsoft Excel
• 3-5 years Accounts Payable experience required

Responsibilities

• Process invoices and credit memos (approx. 100-150/week) with the assistance of Tipalti (automated AP system)
• Report and resolve invoice discrepancies with the vendor contact(s) or Supply Chain team
• Track invoice status and ensure completion of the procure-to-pay process of all payables
• Monitor shipped/received, not invoiced and request the missing invoices
• Maintain a 2-business-day response time on all vendor inquiries
• Reduce the count and frequency of vendor inquiries related to past due payments or other key areas of concern; requiring an ability to identify problems and propose solutions
• Analyze and/or report daily, weekly, or monthly metrics as they relate to the procure-to-pay process, and be able to present them in a team setting to promote positive changes in performance
• Exercise judgement when resolving variances between company and vendors’ records
• Assist with payment processes for all vendor accounts
• Monitor and work with vendors and internal departments to ensure timely payments of all invoices
• Reduce aged (late) balances and ensure accurate reporting of payables
• Collaborate with team on issues/solutions regarding AP processes to foster a continuous improvement environment
• Cross-train on teammates’ tasks to ensure adequate coverage when teammates are out sick or on vacation
• Approach work product or interpersonal challenges using a non-argumentative, productive communication style
• Establish and enforce proper accounting methods, policies, and principles
• Maintain confidentiality of company and partner information
• Assist in department/company projects, as assigned
• Other reasonable activities required by management/leadership

Preferred Qualifications

• NetSuite Experience is a big plus
• Customer service experience a plus
• Tipalti and/or NetSuite experience a plus