Admin Assistant

Summary

Join ConnectOS, a top-rated Philippines employer, and contribute to a thriving landscaping company. Manage client communication, scheduling, and invoicing using CRMs and spreadsheets. Maintain accurate financial records and ensure efficient routing for field teams. Responsibilities include tracking leads, sending quotes and invoices, updating calendars, and requesting client reviews. The ideal candidate possesses strong organizational skills and experience with invoicing and payment tracking. ConnectOS is certified as a Great Place to Work and offers a positive work environment.

Requirements

• Customer Communication – Ability to professionally handle client inquiries, follow-ups, reminders, and scheduling changes via email, text, or calls
• CRM & Spreadsheet Management – Proficiency in tools like Google Sheets and basic CRMs for tracking leads, jobs, and invoices
• Invoicing & Payment Tracking – Experience in creating, sending, and following up on invoices; maintaining accurate payment records
• Scheduling & Route Optimization – Ability to manage job calendars (via Yardbook, Jobber, etc.) and ensure efficient routing for field teams
• Attention to Detail & Organization – Strong organizational skills for keeping schedules, trackers, and client interactions consistent and error-free

Responsibilities

• Manage leads and client communication – Track leads, send follow-ups, job reminders, and respond to inquiries
• Send quotes and invoices – Prepare and follow up on job estimates and completed work billing
• Maintain schedules – Update weekly/monthly calendars and ensure efficient routing for jobs
• Track payments and follow up on unpaid invoices – Maintain accurate financial records
• Request and manage reviews – Gather client feedback post-job to boost online presence

Preferred Qualifications

• Social media management (Facebook, Instagram, Google Business
• Email marketing (Mailchimp, Jobber)