Administrative Assistant

Summary

Join ConnectOS, a top-rated Philippines employer, and work for an Australian transportation service focusing on plasterboard delivery. This Admin Assistant/Executive Assistant role offers a competitive salary (P35,000-P40,000 monthly) and a Monday-Friday schedule (9 AM - 6 PM AEST). You will provide administrative and operational support to directors, manage calendars, assist with invoicing, and handle document management. The position requires 2-3 years of experience and proficiency in Microsoft Office Suite and Xero. Enjoy benefits like work-from-home options, comprehensive health insurance, paid leave, and career growth opportunities.

Requirements

• 2-3 years experience as an Admin Assistant/Executive Assistant
• Company Secretarial Experience
• Maintain high level of computer literacy including Microsoft products (Word, Excel, PowerPoint), Xero etc
• Outstanding interpersonal and communication skills including written, verbal, presentation and negotiation skills
• Demonstrated ability to provide leadership, both internally and with external stakeholders
• Extensive attention to detail
• Extensive experience with Calendar Management, Data Entry and Invoicing
• Experience and knowledge of Microsoft products and any other IT products applicable to the role

Responsibilities

• Attend to the Directors’ administrative and operational requests when required
• Support local administrator with mail (sort and filing)
• Assist in invoices using Xero Software
• Document Management support (including sorting and filing documents)
• Assist in developing and updating template documents and procedures
• Assist in preparing proposals, engagement letters and other documentation (as required)
• Assist with incoming calls and emails
• Calendar Management
• Manage team related onboarding administrative matters as occurs from time-to-time

Preferred Qualifications

Transport Industry Experience

Benefits

• WFH
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Regular Company Events, Work Life Balance, and Career growth opportunities