Administrative Assistant

Summary

Join Integrated Specialty Coverages (ISC) as a highly organized and proactive Administrative Assistant, providing high-level support to Division Presidents. Manage complex calendars, travel arrangements, and facilities-related matters. Prepare reports, presentations, and correspondence. Handle confidential information with discretion. Coordinate internal and external meetings and corporate events. Act as a liaison between executives and stakeholders. This role requires strong organizational, time management, and communication skills, along with proficiency in Microsoft Office Suite and collaboration tools. The ideal candidate will have 5+ years of executive support experience in a fast-paced corporate environment. ISC offers a competitive salary and comprehensive benefits.

Requirements

• Bachelor’s degree or equivalent experience preferred
• 5+ years of executive support experience, preferably in a fast-paced corporate environment
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack)
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills with a keen attention to detail
• Ability to work independently, exercise sound judgment, and maintain confidentiality

Responsibilities

• Provide high-level administrative support to Division Presidents, ensuring effective time management and prioritization of tasks
• Manage complex calendars, scheduling meetings, conference calls, and events, ensuring alignment with business priorities
• Prepare reports, presentations, and correspondence on behalf of the executives
• Handle confidential information with discretion and professionalism
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries
• Anticipate travel needs and ensure all logistical details are in place, including visas and expense planning
• Process and reconcile travel and expense reports in accordance with company policies
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up actions
• Organize leadership team offsites, business reviews, and other corporate events
• Act as a liaison between executives and key stakeholders, ensuring seamless communication and collaboration
• Support office facilities-related tasks, ensuring a well-maintained and functional work environment
• Support with the coordination working with vendors and service providers for office maintenance, repairs, and supply management
• Support office space planning and workstation assignments as needed

Preferred Qualifications

Experience handling facilities-related responsibilities is a plus

Benefits

• Employee Ownership Program - every eligible employee shares in the financial rewards that grow when the company grows
• Professional development opportunities
• Owner Referral Program
• Work from home reimbursement for remote/hybrid roles
• Burnalong digital health and wellness platform
• Canary emergency financial assistance program
• Comprehensive medical, dental, vision
• Life/AD&D Insurance
• Confidential, Employee Assistance Program
• Health Savings Account, includes company contribution
• Short-term disability
• Voluntary benefits - supplemental accident, critical illness, hospital insurance
• Employee discounts
• 401(k) Plan with company match contribution
• Various Time Off Programs
• 11 company paid holidays