Administrative Assistant

Summary

Join our client's growing organization as an Administrative Assistant, working fully remotely from 9 AM to 5 PM EST. You will provide comprehensive organizational and logistical support, assisting with administrative functions, event coordination, design work, market research, invoicing, and proposal development. This role requires strong communication and technical skills, including experience with CRM systems and design platforms like Canva. Success in this position involves ensuring smooth scheduling, timely task completion, effective communication, and high-quality design support. The opportunity offers a chance to develop skills in various areas while contributing to a dynamic team.

Requirements

• 1+ years experience in administrative support or a similar role
• Strong written and verbal communication skills in English
• Tech-savvy, with familiarity using CRM systems for data management and tracking
• Experience with social media scheduling tools and a passion for community engagement
• Design skills in Canva or similar platforms
• Ability to follow SOPs, ensuring high-quality and consistent work output
• Attention to detail in data entry and great with numbers/calculations

Responsibilities

• Organize and coordinate meetings, set appointments, and ensure calls are scheduled in the calendar
• Take meeting minutes and handle email follow-ups to ensure all tasks and action items are addressed
• Provide general administrative support as needed, ensuring efficient operation of the business
• Confirming attendance for events via email follow-ups and calls with a provided script
• Assist with design work in Canva, creating visuals for presentations, newsletters, and other materials
• Help build a newsletter using Constant Contact, following provided templates and SOPs
• Support with social media scheduling and monitoring channels for community engagement
• Conduct market research to find relevant information on venues and other topics as required
• Assist with CRM systems for data management, keeping track of important client information and communication
• Responsible for invoicing clients, tracking payments to ensure they are received by the due date, and assisting with overall budgeting
• Follow SOPs and support with data entry via accounting system (Invoice2Go)
• Help build proposals and presentations using templates, ensuring they align with client expectations

Preferred Qualifications

• Proficiency in tools like Zoom, Calendly, and Constant Contact
• Familiarity using CRM systems for data management and tracking

Benefits

Fully-Remote (Work from Home), 9 AM - 5 PM EST