Administrative Assistant

Summary

Join the TAIT team in Richardson, TX, as an administrative support professional reporting to the Director. You will assist project managers and the director by maintaining project documentation, managing files, gathering information, and creating reports. The role requires experience in administrative support, proficiency in Microsoft Office programs, and the ability to handle multiple priorities in a fast-paced environment. TAIT offers a comprehensive benefits package including flexible work schedule options, health, dental, and vision insurance, life insurance, a 401(k) with match, paid time off, and opportunities for professional development. The company values a supportive work environment and work-life balance. This position offers a rewarding career with a family-oriented company.

Requirements

• Experience in a previous administrative support role with various office tasks assigned
• Experience with Microsoft programs (Outlook, Excel, Word, etc.)
• Previous experience working with multiple levels of staff and clients
• This is an office position and is stationed at a desk – ability to sit and stand
• Occasionally carrying, lifting up to 20lbs

Responsibilities

• Assist in maintaining project documentation, including specifications, RFQ's, vendor communications, approvals, scheduling, and other project documentation
• Maintain files (electronic and/or hard copy) and data used for projects and clients
• Gather and expedite information from various parties both internal and external to the company
• Organize large amounts of information into coherent format and reports
• Prioritize a variety of tasks with limited supervision while working in a fast-paced environment and be a contributing team member

Preferred Qualifications

• Experience Minimum of 2 years in a professional office environment
• MS Office proficiency (Outlook, Word, Excel)
• Excellent written and verbal communication skills required
• Candidate must possess the ability to handle multiple priorities and maintain professionalism and composure while working under strict deadlines
• Ability to work calmly and effectively in a high-volume office environment
• Ability to organize work, set priorities, meet deadlines, and follow up on assignments with minimum supervision
• Ability to manage projects and programs in a positive, effective manner while maintaining adherence to deadlines, policies, and procedures
• Accounting background is a plus

Benefits

• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development
• Corporate Lodging Program (CLC)