Personal Administrative Assistant

Summary

Join our client, a thriving Australian consultancy firm specializing in construction, infrastructure, and property advisory, as their new Personal Administrative Assistant! In this role, you will provide comprehensive executive and operational support to the business owner and internal team. You will manage communications, schedules, and travel arrangements, while also assisting with project coordination and administrative tasks. Proficiency in Microsoft Office Suite and specific software like Monday.com and Xero is highly valued. This is a full-time, permanent, work-from-home position based in Australia, offering a competitive benefits package.

Requirements

• Excellent written and verbal English communication
• Proficiency in Microsoft Office and tech tools
• Strong attention to detail and accuracy in data entry
• Self-motivated with strong time management skills
• Ability to work independently and use initiative to solve problems

Responsibilities

• Handle and direct inbound phone enquiries for the business owner
• Manage the owner’s email inbox and calendar efficiently
• Coordinate travel arrangements and monitor schedules
• Assist with prioritising and managing project-related activities
• Liaise with internal staff in a fast-paced, detail-driven environment
• Update Monday.com with enquiries, project statuses, and staff allocation
• Follow up on quotes and client communications
• Post and manage content across social media platforms
• Input subcontractor invoices and bills using Xero
• Prepare and send weekly reports on project pipelines and team activities
• Support general administrative duties and follow-ups as needed

Preferred Qualifications

• Experience using Monday.com and Xero is highly preferred
• Comfortable working with calendars, emails, reports, and client coordination
• Previous experience supporting an executive or project-based team is a plus

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)