Administrative Assistant

Summary

Join Unit4, a fast-paced, high-growth company in the cloud ERP software space, as a proactive and detail-oriented Administrative Assistant supporting the Customer Success team. Reporting to the Executive Assistant to the CCO, you will ensure smooth executive-level operations and provide comprehensive administrative support. The ideal candidate possesses exceptional organizational skills, a "go-to" attitude, and the ability to manage multiple tasks. This role requires at least two years of administrative experience, excellent English communication, and proficiency in key administrative functions. Unit4 offers a culture built on trust, balance with uncapped time off and remote work, talented colleagues, a commitment to sustainability, and a safe and inclusive environment.

Requirements

• Minimum of 2 years in an administrative or executive assistant role, preferably in a corporate or multinational environment
• Strong written and verbal English communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and SharePoint)
• Familiarity with travel booking platforms, raising POs, processing expense reports, and cost tracking
• Exceptional organizational and multitasking abilities
• Proactive, with a "can-do" and "go-to" attitude
• High attention to detail and accuracy
• Ability to handle pressure and adapt to changing priorities

Responsibilities

• Efficiently manage and coordinate complex schedules for the CS Heads
• Arrange meetings, appointments, and conference calls across multiple time zones
• Handle last-minute schedule changes and provide timely updates
• Maintain and update critical documents, including processes, organizational charts, and internal reports
• Ensure accuracy and accessibility of all documentation
• Arrange domestic and international travel for the executives, including flights, accommodations, ground transportation, and itineraries
• Handle changes to travel plans as needed and ensure timely communication with the executives
• Work within budgetary guidelines and company policies to secure the best options
• Track and organize travel expenses for timely and accurate reporting
• Raise purchase orders (POs) accurately and in a timely manner
• Process and reconcile expense reports for the executives in compliance with company policies
• Ensure proper documentation and timely submission of all expense claims
• Act as the first point of contact for the supported executives, handling correspondence and inquiries professionally
• Coordinate meeting agendas, presentations, and follow-up materials as required
• Work closely with the CCO’s Executive Assistant to streamline communication and processes
• Coordinate with internal and external stakeholders to ensure tasks and requests are handled efficiently
• Maintain confidentiality in handling sensitive information

Preferred Qualifications

• Experience supporting senior executives or working within finance-related teams
• Knowledge of financial processes or tools is a plus

Benefits

• Uncapped time off policy
• Remote working opportunities